BOROUGH OF HADDON HEIGHTS
Tuesday, June 20, 2017
Governing Body Meeting Minutes
Mayor Merryfield called the meeting to Order at 7:00 p.m. He then read the following statement:
“In accordance with Section 5 of the Open Public Meetings Act, Chapter 231, P.L. 1975, notice of this meeting was posted on the bulletin board designed for that purpose and notice was transmitted to the official newspapers provided by Resolution adopted January 7, 2017.”
Mayor Merryfield asked the Clerk for the roll call.
Under roll call, Council President Susan Griffith and Councilwomen Kathy Lange and Jackie Valvardi were present as well as Councilman Bryan Schroeder. Solicitor Albert Olizi, Jr., Borough Clerk Kelly Santosusso and Deputy Borough Clerk Katie Compton were also present. Councilmen Stephen Berryhill and Richard DiRenzo were absent.
With no Caucus items on the Agenda, Mayor Merryfield went around the table to the Council Members who were present to see if they had any issues they wished to discuss.
Council President Griffith explained that we are adding Resolution 2017:140 to the agenda. We need this resolution to be past to begin taking action as a committee.
Councilwoman Lange discussed the suggestions made during a meeting with the VFW in regard to the future of the Memorial Day Parade. She suggested that we bring the observances and events closer together in time by starting at the American Legion at 10:00 a.m. instead of 9:30 a.m. She said that although the VFW sets up the Memorial Day observances, the Borough needs to assist at the Legion location by supplying a Borough representative to MC the ceremony at that location. Councilwoman Lange said she typed up a general script that any borough representative can use in the future. She said she will put all of this information in the Memorial Day Parade file in the borough offices. Lange also suggested that the Haddon Heights High School Band play the National Anthem at both locations. She said that the VFW is also planning to tighten up on their publicity.
Lange also explained that the bronze plaque at the American Legion Memorial site was donated by the American Red Cross. She said we would like to get it refurbished but will explore these options at a later date.
With no further caucus items to address, Mayor Merryfield concluded the Caucus session at 7:13 p.m. announcing that the Business Session will convene downstairs at 7:30 p.m.
Mayor Merryfield called the Business Session to order at 7:30 p.m.
PLEDGE OF ALLEGIANCE AND MOMENT OF SILENCE:
All stood for the Pledge of Allegiance and a moment of silence.
Mayor Merryfield called for Public Comment on Caucus and Agenda items only. Seeing no movement, a motion to close the Public Comment portion of the meeting was made by Council President Griffith, seconded by Councilwoman Lange. All members present were in favor.
PRESENTATION OF RETIREMENT PLAQUE – Retirement of Judy Reiss from the Fire Department
Council President Griffith and Mayor Merryfield presented a retirement plaque to Judy Reiss. Griffith read the plaque and explained that she remembers when she first started working for the borough, she was also running EMS calls. Griffith wished Reiss many happy and health years of retirement and expressed how much the borough will miss her.
Fire Chief Michael Kinky joked that he does not remember when Judy started at the borough, because it has been longer than he has been alive. Kinky stated that Judy always listens to ideas, and will not hesitate to kindly tell you a different opinion. Kinky explained that he is honored to be one of ten fire chiefs to serve under Judy. He thanked her for everything she has done for the department.
Judy Reiss said that after one of her first ambulance calls, she went to go visit Michael Kinky’s mother and baby Michael in the hospital following he his birth. Reiss went on to say that she is thankful that she had the opportunity to work for the Fire Department. She said they have been so wonderful to her and she is very proud of them. She also said she is thankful for recently retired firefighter Frank Lafferty along with all of her past and current chiefs. She thanked the borough for the opportunity and explained that it has been a pleasure to serve.
All posed for a photo for THE RETROSPECT.
Judy, family and members of the Fire Department also posed for a photo.
APPROVAL OF MINUTES:
Mayor Merryfield asked for a motion to approve the Minutes of the June 7, 2017 Council meeting. A motion to approve the Minutes of the June 7, 2017 Council meeting was made by Council President Griffith, seconded by Councilwoman Valvardi. All members present were in favor.
Councilwoman Lange reported that the Board of Education approved the use of 7th Avenue School’s All Purpose Room for Summer Rec’s rainy days. The Summer Rec Counselor orientation and safety training was held on June 17th. All employment documents were collected and reviewed. All are currently undergoing background checks. Copies of these reports will be held in the Clerk’s Office. Donations and supplies are being processed. Lange thanked the Police Department for help with the radios.
Lange also thanked the Department of Public Works for spreading fresh mulch at Hoff’s Park.
The program brochures for late summer and early fall sessions were mailed out and should be arriving in homes this week. The weather washed out the Soccer Club’s fundraiser and numerous games.
The Board of Education Meeting was held on June 13th and board briefs are available online on the District’s website. Residents may want to look out for the school funding options. She said there are two different proposals. We may lose aid and have to cut back on budget items.
Council President Griffith read the Police Department report for May. A copy is attached to these minutes. The Police Department has increased their vehicular and foot policing in and around playgrounds due to recent criminal acts. They have applied for the Drive Sober or Get Pulled Over late summer grant initiative; award determination will be made late July/early August. Griffith reminded all to “follow” and “like” the Police Department’s Facebook page. Griffith reminded all that the Police Department strictly enforces parking regulations around schools, play areas, and sports areas. She asked that all please comply with all signs in order to ensure safety of all pedestrians. She added that speed radars have been set up where speeding problems have been reported.
Griffith reported on the meeting held last Wednesday with representatives from the Shared Court services that the borough is apart of. She explained that this contract is up at the end of this year, and the Director of Oaklyn wanted to get a head start on this. The meeting included information on costs, staffing, and how to increase efficiency. Griffith said she attended a court session and they have some ideas on how to make the court more efficient.
Griffith reminds all that the Kids Time at the Farmers Market is sponsored by Haddon Heights Neighbors and is held on the third Sunday of every month.
Griffith announced that a resolution has been added to the Agenda tonight establishing the Fourth of July Committee. This Committee is a sub-committee of the Civic Events Committee and is dedicated to enhancing the events that occur after the annual Haddon Heights 4th of July Parade. Meetings will be held on the second Monday of every month at 6:30 p.m. Griffith said they are looking to recruit additional members. Richard Kinkler is Chair of the Committee and Griffith is Council Liaison. They have been conducting fact finding missions to obtain information about what neighboring towns do for their celebrations. All plans are for next year’s celebration.
Councilwoman Valvardi reported that all is well in the borough offices. She and Councilman Schroeder attended the Haddon Heights Business and Professionals Association (HHBPA) meeting on June 14th at the Village Cheese Shop. They finally had enough members in attendance for a quorum. Reports and minutes were approved and two (2) scholarships were given out to graduates of Haddon Heights High School, Maxwell Schnault and Anne Moore, in the amount of $500 each. Scholarship recipients for students from Baptist High have not been announced as of yet.
Valvardi said that assistance is being sought by members for help with the Borough Calendar. The Fall Festival is scheduled for Saturday, October 7th with a rain date of October 8th; 19 vendors are currently registered. HHBPA’s next meeting will be held July 12th at 8:00 a.m. at the Village Cheese Shop. No meeting will be held in August.
Councilman Schroeder reported that he also attended the Haddon Heights Business and Professionals Association meeting and defered to Councilwoman Valvardi’s report. Schroeder said there is an Environmental Commission meeting scheduled for tomorrow at 7:00 p.m. where the they hope to finish the proposal for the energy audit.
Schroeder announced that the Shade Tree Commission meets on June 28th. We have not heard anything about the CSIP grant application yet.
Schroeder stated that there will be an informal Parents Meeting regarding the proposed Safe Route to Schools program. Hopefully, we can take this group to the School Board in hopes to come back to Council with a resolution to approve this program in a few months.
Schroeder explained that at the last council meeting, we had a resident from 11th Avenue come up for public comment with some questions regarding street paving. Schroeder explained that he has responded to some of his questions and they are still waiting on a few responses from John Ellis, Superintendent.
BOROUGH ENGINEER’S REPORT:
Craig Reilly from Bach Associates stated that he will rely on the submitted written report but wanted to highlight that the Department of Transportation has awarded us a grant for the repaving of W. High Street, Phase III. He said that hopefully we can get this under construction by the end of the year. He added that the project will be picked up pick up where we left off from Phase II. Funding is less than last year.
Resolution 2017:130 – Resolution Authorizing a Shared Services Agreement by and Between the County of Camden and the Borough of Haddon Heights for the Purpose of Marketing Services of Single-Stream Recyclable Materials for a Three Year Term
A motion to adopt Resolution 2017:130 was made by Council President Griffith, seconded by Councilman Schroeder. Under a roll call vote, all members present voted in favor.
Resolution 2017:131 – Resolution Awarding a Contract to Dependable Land Maintenance for the Purpose of Providing Tree Maintenance Services in the Borough of Haddon Heights
A motion to adopt Resolution 2017:131 was made by Councilwoman Valvardi, seconded by Councilwoman Lange. Under a roll call vote, all members present voted in favor.
Resolution 2017:132 – Resolution Reappointing Kelly Santosusso to the Position of Municipal Clerk for a Three Year Term Pursuant to N.J.S.A. 40A:9-133(b).
A motion to adopt Resolution 2017:132 was made by Councilwoman Valvardi, seconded by Councilwoman Lange. Under a roll call vote, all members present voted in favor.
Resolution 2017:133 – Resolution Authorizing St. Rose of Lima Parish to Conduct a Raffle – Walt Disney World Family Vacation
A motion to adopt Resolution 2017:133 was made by Council President Griffith, seconded by Councilwoman Lange. All members present voted in favor, with the exception of Councilwoman Valvardi who abstained.
Resolution 2017:134 – Resolution Authorizing St. Rose of Lima Parish for the Purpose of Conducting a Monetary Raffle at the Annual Christmas Bazaar – 50/50 Monetary Raffle
A motion to adopt Resolution 2017:129 was made by Council President Griffith, seconded by Councilwoman Lange. All members present voted in favor, with the exception of Councilwoman Valvardi who abstained.
Resolution 2017:135 – Resolution Authorizing the Payment of Bills and Claims for the Second Half of June as amended.
A motion to adopt Resolution 2017:135 was made by Councilwoman Valvardi, seconded by Council President Griffith. Under a roll call vote, all members present voted in favor with the exception of Council President Griffith, Councilwoman Valvardi who both abstained from the Bollinger bill. Councilman Schroeder abstained from the payment to Jacqueline Schroeder.
Resolution 2017:136 – Resolution A Resolution Providing for a Meeting Not Open to the Public In Accordance with the Provisions of the New Jersey Open Public Meetings Act, N.J.S.A. 10:4-12. 1.) Matter related to the Collective Bargaining Agreement with Government Workers Union (GWU). Discussion expected to be ½ hr. in duration. Formal Action May be Taken.
A motion to adopt Resolution 2017:136 was made by Council President Griffith, seconded by Councilwoman Valvardi. All members present were in favor.
Resolution 2017:137 – Resolution Regarding Reallocation of Funding For Year 37 (2015-2016) Community Development Block Grant
A motion to adopt Resolution 2017:137 was made by Councilwoman Valvardi, seconded by Councilwoman Lange. Under a roll call vote, all members present voted in favor.
Resolution 2017:138 – Resolution Accepting a Grant in the Amount of $31,000 from the Hazardous Discharge Site Remediation Fund Public Entity Program through the New Jersey Economic Development Authority and the New Jersey Department of Environmental Protection
A motion to adopt Resolution 2017:138 was made by Council President Griffith, seconded by Councilwoman Valvardi. Under a roll call vote, all members present voted in favor.
Resolution 2017:139 – Resolution Authorizing Salaries, Wages and Reimbursements to be Paid to Non-Contractual Summer Recreation Program Employees of the Borough of Haddon Heights
A motion to adopt Resolution 2017:139 was made by Councilwoman Lange, seconded by Councilman Schroeder. Under a roll call vote, all members present voted in favor.
Resolution 2017:140 – Resolution Establishing A Sub-Committee of the Civic Events Committee – 4th of July After Parade Festivities Committee
A motion to adopt Resolution 2017:140 was made by Council President Griffith, seconded by Councilwoman Lange. All members present voted in favor.
Mayor Merryfield called for Public Comment on any topic anyone may wish to address.
Warren Danenza, 27 11th Avenue – Mr. Warren thanked Councilman Schroeder and Superintendent John Ellis of the Department of Public Works for their response to questions regarding the road surface condition on his street, 11th Avenue.
Seeing no further movement, a motion to close the Public Comment portion of the meeting was made by Council President Griffith, seconded by Councilwoman Valvardi. All members present were in favor.
Mayor Merryfield announced that Council would be going into Executive Session.
Council went into Executive Session at 7:54 p.m.
OPENING OF EXECUTIVE SESSION TO THE PUBLIC:
A motion was made to open the meeting to the public by Councilwoman Valvardi, seconded by Councilman Schroeder. All members present were in favor.
ADJOURNMENT OF COUNCIL MEETING:
A motion to adjourn the meeting was made by Council President Griffith, seconded by Councilwoman Valvardi. All members present voted in favor.
Deputy Borough Clerk