July 3, 2018

                                                                            BOROUGH OF HADDON HEIGHTS
                                                                                                        Tuesday, July 3, 2018
                                                                                                        Governing Body Meeting Minutes
                                                                                                                                                                                                                                                                                                                 

Mayor Merryfield called the meeting to Order at 7:00 p.m.  He then read the following statement:

“In accordance with Section 5 of the Open Public Meetings Act, Chapter 231, P.L. 1975, notice of this meeting was posted on the bulletin board designed for that purpose and notice was transmitted to the official newspapers provided by Resolution adopted January 6, 2018.”

ROLL CALL:

Mayor Merryfield asked the Clerk for roll call.

Under roll call, Councilwomen Valvardi, Griffith and Madden were present as well as Councilman Schreiber and Council President Mrozinski.  Borough Solicitor Howard Long, Borough Clerk Kelly Santosusso and Deputy Clerk Katie Compton were also present.  Councilman Schroder was absent but excused.

CAUCUS SESSION:

Caucus Meetings/Workshops vs. two (2) Business Meetings

Councilwoman Madden explained that a few of the council people spoke after the last meeting and discussed that they do not believe that a ½ hr. is enough time for a caucus meeting. There are items that require more time for discussion with the entire group. 

Solicitor Long explained that most other governing bodies hold one (1) Caucus Meeting and one (1) Business meeting per month. 

Councilwoman Griffith said that when she was previously on Council they tried this method but it did not work because the council was not able to take any action during the caucus meetings which delayed work from being done.

Long clarified that we can advertise the meetings as such that formal action CAN be taken during caucus meetings which allows us the flexibility to add resolutions on the agenda as needed.

Council agreed that we should change to two separate meetings for the remainder of the year.

Memorandum of Agreement Between Camden County Police Chiefs Association And The Haddon Heights Police Department Councilwoman Susan Griffith

Councilwoman Griffith explained that this Memorandum of Understanding involves the Camden County Police Chiefs Association and the Camden County Prosecutors Office.  The program that they are implementing will allow each municipality to submit blue prints and/or plans of each building desired (Schools, Public Buildings, Places of Worship, etc.) to be in the program so that when other Emergency Responders respond to a situation, they know exactly where the issue is located which will lessen response time.

Griffith said that the County is requesting $1,500/year from each municipality who wants to participate in the program.  She suggests to table the resolution until we speak with the School Board to inquire about splitting the cost.

NJEIT Infrastructure Trust Fund Grant Councilman Scott Schreiber

Councilman Schreiber explained that this topic is not simple and will have to be discussed in more detail as a group at a later time. 

He reported that he, Kelly Santosusso, and Engineer Steve Bach had a conference call with the New Jersey Environmental Infrastructure Bank two weeks ago in conjunction with the sewer asset management plan. They told us that they will give us $1 for every $1 the borough spends for certain sewer projects done in the borough. 

After receiving the Small Asset Management Plan from the appointed Engineer, he hopes to develop a time line so when our debt service is reduced in 2022, we can start to repay the 50% that we would owe for the work.

The next step of this is to appoint a special engineer so we can get the process started.

BUSINESS SESSION:

Mayor Merryfield called the Business Session to order at 7:30 p.m. 

PLEDGE OF ALLEGIANCE AND MOMENT OF SILENCE:

Mayor Merryfield asked all to stand for the Pledge of Allegiance and a moment of silence.

PUBLIC COMMENT ON CAUCUS AND AGENDA ITEMS ONLY:

Mayor Merryfield called for Public Comment on Caucus and Agenda items only. 

Kathleen Franklin, 1604 Oak Avenue – Ms. Franklin addressed her frustration with recent communications between herself and Haddon Heights Youth Athletics (HHYA).  Council acknowledged receipt of Franklin’s email and advised that HHYA is a separate entity which is governed independently.

Solicitor Long explained that Councilman Schroeder regretfully was unable to attend the council meeting tonight due to a work emergency, but said that he provided some information in the event that Ms. Franklin were present to address her concerns.  Long explained that the HHYA is a separate, non-profit organization that police themselves.  However, due to the fact that they utilize our fields, the Borough has a right to establish rules and regulations that all of our sport organization should adhere to.  He further advised that the Borough can implement these regulations via an ordinance which will hold the organizations accountable by enforcing penalties including but not limited to removing field usage.

Franklin responded that Councilman Schroeder was responsive, forthcoming and transparent throughout this issue.  She said that she is a parent who will remain involved with HHYA for years to come.

Seeing no more movement, Mayor Merryfield asked for a motion to close the Public Comment portion of the meeting. 

A motion to close Public Comment was made by Councilwoman Griffith, seconded by Councilwoman Madden.  All members were in favor.

APPROVAL OF THE MINUTES:

Mayor Merryfield asked for a motion to approve the Council meeting Minutes of June 19, 2018.  A motion was made by Councilwoman Valvardi seconded by Councilwoman Griffith.  All members present voted in favor.

COUNCILMEMBER REPORTS:

Councilwoman Madden reported that the 4th of July festivities will be held in town tomorrow. The Firecracker 5k hosted by the Municipal Drug Alliance, starts at 8:00 a.m. and is $25 to sign up there. The Parade starts at 9:00 a.m. There will be many Civic Organizations that are participating in the parade this year. Madden gave a special thanks to Trish Shields for all of her time spent helping to plan the events. After the parade will be a Bounce house, Face Painting, and a Mr. Softee truck at Hoff’s Park.

Councilwoman Griffith read the Haddon Heights Fire Department report, a copy of which is attached to these minutes.

Griffith also announced that Haddon Height’s first female police officer, Officer Propati, has received a written commendation in her file by the Chief after less than one month of employment.  Griffith read aloud the commendation and applauded Officer Propati on her service. 

Council President Mrozinski reported that he plans to discuss some Station Avenue improvements that the Economic Development Commission has recommended, including bike racks, light post painting, and other beautification ideas that would be funded by donations from the business organizations.

Councilman Schreiber commended how Councilman Schroeder has handled the situation with HHYA and Mrs. Kathleen Franklin. 

Councilwoman Valvardi reported that the Haddon Heights Neighbors’ (HHN) Soirée En Blanc event is rescheduled for August 11th. Tickets are still available at the library.  She also announced that this year’s Family Movie Night is scheduled for August 17th on Station Avenue will be located in front of the Library and the film will be The Greatest Showman.  The HHN’s Kid Time at the Farmer’s Market is every third Sunday of each month. The Library will also be bringing books that coordinate with that month’s Kid Time theme. The Annual Spaghetti Dinner is scheduled for September 16th, the Bon Fire is scheduled for October 12th, and the HHN’s next meeting is on July 16th at 7:00 p.m.

UNFINISHED BUSINESS:

Public Hearing and Final Adoption of Ordinance 2018:1454 – An Ordinance Amending §100-13 Of The Code Of The Borough Of Haddon Heights Entitled Parking Prohibited At All Times

Seeing no public comment, a motion to close was made by Councilwoman Griffith, seconded by Councilwoman Madden. All members present voted in favor.

A motion to adopt Ordinance 2018:1454 was made by Councilman Schreiber, seconded by Councilwoman Madden.  All members present voted in favor.

Public Hearing and Final Adoption of Ordinance 2018:1455 – Bond Ordinance Appropriating $10,000 Available In the Capital Improvement Fund to Provide for Improvements in the Borough of Haddon Heights

Seeing no public comment, a motion to close was made by Councilwoman Griffith, seconded by Council President Mrozinski. All members present voted in favor.

A motion to adopt Ordinance 2018:1452 was made by Councilman Schreiber, seconded by Councilwoman Valvardi.  All members present voted in favor.

Public Hearing and Final Adoption of Ordinance 2018:1456 – An Ordinance Amending Chapter 450, Zoning and Land Development, Article XXI, Historic Landmarks of the Code of the Borough of Haddon Heights 

Seeing no public comment, a motion to close was made by Councilwoman Griffith, seconded by Councilwoman Madden. All members present voted in favor.

A motion to adopt Ordinance 2018:1453 was made by Councilwoman Madden seconded by Councilwoman Valvardi.  All members present voted in favor.

NEW BUSINESS:

Resolution 2018:161 – Resolution Authorizing the Haddon Heights Soccer Club To Improve the Soil On McCullough Fields At Devon Avenue

A motion to adopt Resolution 2018:161 was made by Councilwoman Valvardi and seconded by Councilwoman Griffith.  All members present voted in favor.

Resolution 2018:162 – Resolution Authorizing the Chief of Police to Execute a Memorandum of Understanding of the Camden County Police Chiefs Association and the Haddon Heights Police Department

A motion to TABLE Resolution 2018:162 was made by Councilman Schreiber and seconded by Councilwoman Griffith.  All members present voted in favor.

Resolution 2018:163 – Resolution Approving a Raffle License For St. Rose of Lima Parish For The Purpose Of Conducting a Penny Auction at the Annual Christmas Bazaar – November 9, 2018

Resolution 2018:164 – Resolution Approving a Raffle License For St. Rose of Lima Parish For The Purpose Of Conducting a Monetary Raffle at the Annual Christmas Bazaar – 50/50 Monetary Raffle

Resolution 2018:165 – Resolution Approving a Raffle License for St. Rose of Lima Parish For The Purpose Of Conducting a Raffle at the Annual Christmas Bazaar – Walt Disney World Family Vacation, November 9, 2018

A motion to adopt Resolutions 2018:163, 2018:164, and 2018:165 was made by Councilwoman Griffith and seconded by Councilwoman Madden.  Under a roll call vote, all members present voted in favor with the exception of Councilwoman Valvardi who abstained.

Resolution 2018:166 – Resolution Authorizing the Payment of Bills and Claims for the First Half of July

A motion to adopt Resolution 2018:166 was made by Councilwoman Griffith and seconded by Councilwoman Valvardi. Under a roll call vote, all members present voted in favor with the exception of Councilwomen Valvardi and Griffith who abstained from payments to Horizon Blue Cross Blue Shield and VSP.

Resolution 2018:167 – Resolution Providing For a Meeting Not Open To The Public In Accordance With The Provisions Of The New Jersey Open Public Meetings Act, N.J.S.A. 10:4-12.   1.)  Matter related to sanitary sewer asset management plan.  Discussion is expected to be ½ hr. in duration.  Formal action may be taken.  2.)  Matter related to the Department of Public Works.  Discussion is expected to be ½ hr. in duration.  Formal action may be taken.  

A motion to adopt Resolution 2018:167 was made by Councilwoman Valvardi and seconded by Councilwoman Madden.  All members present voted in favor.

Resolution 2018:168– Resolution Authorizing Refund of Various Program Fees

A motion to adopt Resolution 2018:168 was made by Councilwoman Valvardi and seconded by Councilman Schreiber.  Under a roll call vote, all members present voted in favor.

Resolution 2018:169 – Resolution Canceling Outstanding Checks

A motion to adopt Resolution 2018:169 was made by Councilwoman Valvardi and seconded by Councilwoman Madden.  Under a roll call vote, all members present voted in favor.

Resolution 2018:170 – Resolution to Cancel Old Grant Receivable and/or Grant Reserve Appropriation Balances

A motion to TABLE Resolution 2018:170 was made by Councilman Schreiber, seconded by Councilwoman Madden. All members present voted in favor.

Resolution 2018:171 – Resolution Approving the Cancellation of General Capital Improvement Authorizations

A motion to adopt Resolution 2018:171 was made by Councilwoman Griffith and seconded by Councilwoman Madden.  Upon a roll call vote, all members present voted in favor

PUBLIC COMMENT:

Mayor Merryfield called for Public Comment on any topic anyone may wish to address. 

Bill Carter, 19 Kings Highway– Mr. Carter announced that he and his wife have opened up a textile and sewing studio on Kings Highway called Sew Authentic. They will be offering many classes and invites all to come in and look at the shop. He looks forward to being a part of the Haddon Heights community.

Seeing no more movement, a motion to close the meeting was made by Councilwoman Griffith, seconded by Councilwoman Madden. All members present voted in favor.

Mayor Merryfield announced that council will be going upstairs for executive session.

EXECUTIVE SESSION:

Following executive session, a motion to open the meeting was made by Councilwoman Griffith, seconded by Councilman Schreiber.  All members present voted in favor. 

Resolution 2018:172 – Resolution Authorizing The Award Of A Contract To Bach Associates Expressly Conditioned Upon The Receipt Of A New Jersey Environmental Infrastructure Grant For The Purpose Of Creating A Small System Asset Management Plan For The Borough’s Sanitary Sewer System

A motion to adopt Resolution 2018:172 was made by Councilwoman Griffith and seconded by Councilman Schreiber. Under a roll call vote, all members present voted in favor.

Resolution 2018:173 – Resolution Authorizing A Ninety (90) Day Extension Of A Shared Services Agreement By And Between The Borough Of Audubon And The Borough Of Haddon Heights For The Provision Of Certified Public Works Manager Services Subject To Existing Terms And Conditions

A motion to adopt Resolution 2018:173 was made by Councilman Schreiber and seconded by Councilwoman Valvardi. Under a roll call vote, all members present voted in favor.

ADJOURNMENT:

A motion to adjourn was made by Councilwoman Griffith and seconded by Councilwoman Madden.  All members present were in favor.

8:50 p.m.

Respectfully submitted: 

 

Katie Compton

Deputy Borough Clerk

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