BOROUGH OF HADDON HEIGHTS
Tuesday, July 19, 2016
Governing Body Meeting Minutes
Mayor Merryfield called the meeting to Order at 7:00 p.m. and then read the following statement:
“In accordance with Section 5 of the Open Public Meetings Act, Chapter 231, P.L. 1975, notice of this meeting was posted on the bulletin board designed for that purpose and notice was transmitted to the official newspapers provided by Resolution adopted January 2, 2016.”
Mayor Merryfield asked Borough Clerk Santosusso for the roll call.
Under roll call, Council President Kathy Lange and Councilwoman Susan Griffith were present as well as Councilmen Stephen Berryhill, Rick DiRenzo and Vince Ceroli. Solicitor Albert Olizi, Jr., Borough Clerk Kelly Santosusso and Deputy Clerk Katilyn Compton were also present. Councilwoman Valvardi was absent.
Mayor Merryfield asked Councilmembers if they had any questions or comments regarding this evening’s Agenda.
Councilman Berryhill said that he wanted to make the correction in the Community Garden caucus discussion on page one (1). He said he believed that he said five (5) people were waiting for plots, not twenty. Santosusso said she will make the correction.
Councilman DiRenzo asked all about page two on the bill list, he asked who Carrot Top was? Griffith said that she believed Carrot Top is a vendor.
Councilwoman Griffith asked if the vote could be checked on Resolution 2016:153 in the Minutes from the July 5th meeting. Santosusso said she will check the vote and correct if necessary.
Solicitor Olizi said the approval of the Minutes of the July 5th meeting will be removed from this evening’s Agenda and placed on the August 2nd Council meeting Agenda.
Borough Junk E-mail – Council President Lange
Council President Lange said that she receives what she considers to be a lot of junk e-mail in her Borough e-mail. She said that she does not recall getting this much junk e-mail under our previous IT Company. Discussion ensued as to the ‘filtering’ of Microsoft Exchange. Santosusso said that she inquired with Networks Plus and was advised that complete removal of all junk mail would cost $25 per e-mail address per year. Lange said that she would delete the unwanted e-mail rather than incur an additional cost.
Presentation of Recreation Open Space & Natural Resources (ROSI) Map – Councilwoman Griffith
Councilwoman Griffith introduced John Babcock and Marshall Hatfield of the Haddon Heights Environmental Commission and noted that both were present tonight to reveal the ROSI Map. John Babcock introduced himself as Chair of the Environmental Commission. He said that he is honored to show the map and displayed a large version of the map for all to view. He said that the map is available as an 11x 17 version and a PDF. Babcock said that Environmental Commission and Sustainable Haddon Heights worked toward the final product. He said this project was possible through the efforts of Marshall Hatfield who secured funding through a grant. He explained that the opposite side of the map describes the recreational areas, open spaces, natural resources, trees, historical markers, memorials and animals. He said that they have great hopes of uses for the map. He also thanked Council President Lange for the valuable guidance she provided throughout the process.
The artist, Mark Parker from Haddon Township, said the map was a pleasure to do. All Councilmembers reviewed the map and Mayor and Council thanked Marshall Hatfield for all of his work.
Marshall Hatfield spoke mentioning that Kathy Lange was very instrumental in preparing the map. He said the grant was from ANJEC and the artist/illustrator, Mark Parker from Haddon Township was paid $1,500.00. The artist said the map was a pleasure to do. Hatfield went on to say the printing costs were $1,350, the total number of hours spent were 122. He said that a lot of fun was had creating the map. He said the map with presented to the elementary schools for incorporation in lesson plans. Hatfield said that what they found was that grandparents were very interested in the map for their grandchildren. He said copies of the map will be available at the Library, the Farmer’s Market and Borough Hall. He asked that the map be added to the Borough website. 2,500 copies of 11 x 17 were printed for distribution.
Councilman Berryhill asked if he could purchase the larger version of the map for his office. Hatfield responded yes.
Councilwoman Griffith commended all involved in the creation of the map. Mayor and Council thanked both John Babcock, Marshall Hatfield and members of the Environmental Commission and Sustainable Haddon Heights.
Mayor Merryfield ended Caucus session at 7:20 p.m. and then announced that the Business Session would commence downstairs at 7:30 p.m.
Mayor Merryfield called the business session to order at 7:30 p.m.
PLEDGE OF ALLEGIANCE AND MOMENT OF SILENCE
Mayor Merryfield asked for a moment of silence in recognition of all of the police officers who have lost their lives recently. All stood in a moment of silence. Mayor Merryfield then led the Pledge of Allegiance.
Council President Lange called for Public Comment on Caucus and Agenda items only.
Seeing no one come forward for comment, a motion to close the Public Comment portion of the meeting was made by Councilman Berryhill, seconded by Council President Lange. All members were in favor.
APPROVAL OF MINUTES:
Solicitor Olizi said the July 5th Minutes would be on the next Agenda as a few items were in question and the Clerk will need to listen to the recording to finalize.
Councilman Berryhill reported on the vacant/abandoned properties that he is working on a cover letter and registration form for review by the Solicitor, Clerk and the Zoning Officer. He said he is hoping to have the process fully in place by the fall.
He reported that he is looking for a location in town for a second Community Garden. Hoping to have a few locations by the next meeting.
Lastly, he reported that Councilman DiRenzo approached him with some ideas for the Municipal Alliance. Berryhill said that he will meet with Councilman DiRenzo to talk about his ideas for the coming year.
Councilwoman Griffith reported on behalf of the NNO, the annual Spaghetti Dinner and Lego Contest held on Station Avenue is scheduled for Sunday, September 18th. She said that Neighbors Night Out are finalizing the costs and details. She said that ticket sales will begin soon.
Griffith then reported that PSE&G has completed the installation of electric on the light lamp poles on Kings Highway in the Business District. She said she is happy to say that wreaths will be lit this holiday season. She thanked the HH Business and Professional Association, Heights in Progress, Neighbors Night Out and the Borough for their financial support and all that put in the work in getting this project done. Specifically, she thanked Roni Olizi for the legwork on the project.
Councilwoman Griffith reported on the Police Department statistics of the month of June, a copy of which is attached to these Minutes. She also reported that we waiting to receive the two vehicles for the Police Department that should be obtained in August.
Griffith then read a letter from the Police Department to Anne McAdams at Stanfill Towers for the generous donation of $2,000.00 to the Police Department.
She said she received a note from Sarah Cox that advised her of some volunteers that helped with the 4th of July Parade: Michael Winton, Chris Feese, Fran Kennedy, Ed and Mary Louise Mariana, Peaches and Carol Larro, Bill Verdone, Carol Leadbeater, Carol Shubert, Suzanne Lange and Mary Jo Cox.
She then reported that the Mayor and she will begin interviews for both the Chief and Captain positions in the Police Department. She said that an Executive Session will be on the next Agenda to discuss.
Griffith said that she wanted to mention that our residents have been asked that we all keep in mind the Police with the killings and assassinations taking place against police officers. She said that our Police Department has been receiving an outpouring of support from residents as a result of the recent events in the Country with the shootings of police officers. She expressed her appreciation of the job our Police do on a daily basis.
Councilman DiRenzo asked Griffith if she was aware of that the water isn’t working at Fountain. She said she is aware and it is being repaired.
DiRenzo then questioned whether all of the volunteer organizations have been informed that we have an additional sign for posting events. Griffith responded that she did not think so. DiRenzo suggested it be posted on the website.
Council President Lange reported that we are at a crucial point in our revenues with our Programs; she feels that online registration for Programs is necessary as she thinks that the fact that we do not have this option is now hurting us. She said she will have a presentation in September for a demonstration for a company who has been recommended for this, Seamless.gov who seem to be the cheapest and most highly recommended. She said she has participated in demonstrations with Seamless.gov at the League Municipalities.
A Pre Construction meeting regarding the lighting on McCullough field at Devon Avenue was held in the Conference Room on July 7th. In attendance was the Solicitor and the Engineer, School Athletic Director and Stakeholders. She said that we are now looking at November 1st for fields to be closed for the installation of lighting on McCullough field at Devon Avenue. She said that the closing of the fields necessitates signs to be posted.
Lange reported that the Summer Rec Program is in its fifth and final week. She noted that a full report on the accounting of the Program will be available after all financials have been settled.
Council President reported on that the Board of Education met last week. She said that the Superintendent Mike Adams listed all of the goals for the 2016/2017 year. She said that the school will now provide Chromebooks for all students, grades 4 through 12 will be permitted to take the notebooks home.
Councilman DiRenzo asked if Lange knew when the School Board has introduced a budget. She said the Superintendent has been speaking about the budget but said that she was unsure. She referred Councilman DiRenzo to the Superintendent’s office.
Councilman Ceroli reported that tax bills will be sent out this week and noted that a Resolution is on this Agenda for the extension of the due date for third quarter taxes.
He then reported on Public Works. He said that there was a water company issue on Station Avenue between First and Second Avenues. Water was coming up through the asphalt.
Councilman DiRenzo had no report this evening.
BOROUGH ENGINEER’S REPORT:
Bach said that he will rely on his written report but wanted to mention that the first meeting in August will have a resolution on the Agenda accepting the TCDI study and reports on the Multi-use Pathway along Atlantic Avenue from Haddon Heights through the Boroughs of Audubon and Oaklyn. He said that the project is fully funded by the Delaware Valley Regional Planning Commission.
Councilman DiRenzo asked Steve Bach about the Executive Order issued by the Governor on the ceasing of all DOT projects. DiRenzo said he was aware of a town in New Jersey where the Mayor ignored the Executive Order asked what would happen if our projects were to continue? Bach said that we would be in jeopardy of losing funding. He said there would be a possibility of the State making the non-compliant entity an example. He added that he would never recommend that contractors put money out with the possibility exists of not being reimbursed. He said we received the second Executive Order the other day. He mention that many of the ongoing projects will not be completed by the beginning of school.
Resolution 2016:161 – Resolution Authorizing Refund of Summer Recreation Fees
A motion to adopt Resolution 2016:161 was made by Council President Lange, seconded by Councilwoman Griffith. Under a roll call vote, all members voted in favor.
Resolution 2016:162 – Resolution Authorizing the Online Auction of Surplus Municipal Assets No Longer In Use
A motion to adopt Resolution 2016:162 was made by Councilman Ceroli, seconded by Council President Lange. Under a roll call vote, all members voted in favor.
Resolution 2016:163 – Resolution Authorizing Payment of Bills and Claims for Second Half of July
A motion to adopt Resolution 2016:163 was made by Councilwoman Griffith, seconded by Councilman Ceroli. Under a roll call vote, all members present voted in favor.
Resolution 2016:164 – Resolution Authorizing the Tax Collector to Cancel Taxes
A motion to adopt Resolution 2016:164 was made by Councilwoman Griffith, seconded by Councilman Ceroli. Under a roll call vote, all members present voted in favor.
Resolution 2016:165 – Resolution Authorizing Tax Collector to Extend Grace Period for Payment of Third Quarter 2016 Taxes
A motion to adopt Resolution 2016:165 was made by Councilman Ceroli, seconded by Councilwoman Griffith. Under a roll call vote, all members voted in favor.
Resolution 2016:166 – Resolution Authorizing the Refund of Street Opening Permit Deposit to A-Action Plumbing
A motion to adopt Resolution 2016:166 was made by Councilwoman Griffith, seconded by Council President Lange. Under a roll call vote, all members present voted in favor.
Resolution 2016:167 – Resolution Authorizing the Refund of Street Opening Permit Deposit to Roto Rooter
A motion to adopt Resolution 2016:167 was made by Council President Lange, seconded by Councilwoman Griffith. Under a roll call vote, all members present voted in favor.
Resolution 2016:168 – Resolution Providing For a Meeting Not Open To the Public In Accordance With The Provisions of The New Jersey Open Public Meetings Act, N.J.S.A. 10:4-12. Matter related to personnel in the Police Department; Discussion is expected to be ½ hr. in duration. Formal Action May be Taken.
A motion to adopt Resolution 2016:168 was made by Councilwoman Griffith, seconded by Councilman Berryhill. Under a roll call vote, all members present voted in favor.
Resolution 2016:169 – Resolution Authorizing Mayor to Execute an Agreement Between Mitchell Humphrey & Co. And the Borough of Haddon Heights for the Purpose of Providing Software Products License and Maintenance Support Agreement
A motion to adopt Resolution 2016:169 was made by Councilwoman Griffith, seconded by Councilman Ceroli. Under a roll call vote, all members present voted in favor.
Mayor Merryfield for Public Comment on any matter.
Seeing no movement, a motion to close the Public Comment portion of the meeting was made by Councilwoman Griffith, seconded by Councilman Ceroli. All members present were in favor.
The meeting was adjourned at 7:50 p.m.
Kelly Santosusso, RMC, Borough Clerk