January 6, 2018 Reorganization Minutes

                                         BOROUGH OF HADDON HEIGHTS

                                                                                                                             Saturday, January 6, 2018

                                                                                                                 Reorganization Meeting Minutes

                                           

 

Mayor Merryfield called the Reorganization Meeting to Order at 11:17 a.m.  He then read the following statement:

PLEDGE OF ALLEGIANCE AND MOMENT OF SILENCE

Mayor Merryfield asked all to stand for the Pledge of Allegiance and a moment of silence.  He then led the Pledge of Allegiance.

INVOCATION

Mayor Merryfield asked Father E. Joseph Byerley to come forward for the Invocation.  Father Byerley delivered the Invocation.  Mayor Merryfield asked

“In accordance with Section 5 of the Open Public Meetings Act, Chapter 231, P.L. 1975, notice of this meeting was posted on the bulletin board designed for that purpose and notice was transmitted to the official newspapers provided by Resolution adopted December 9, 2017.”

Mayor Merryfield acknowledged dignitaries present: Congressman Donald Norcross, Freeholder Jeffrey Nash, Freeholder John Young, Assemblywoman Patricia Egan Jones, former Mayors Augie Longo and Barbara Cortese.

ADMINISTERING OF THE OATH OF OFFICE TO COUNCILMEMBERS-ELECT

Mayor Merryfield asked that Councilwoman-elect Stephanie Madden, her family and Congressman Norcross to come forward for administering the Oath of Office.  Following the Oath of Office, Councilwoman Madden and her family posed for a photo for the RETROSPECT.

Mayor Merryfeld asked that Councilman-elect Christopher Mrozinski, his family and Camden County Freeholder Jeffrey L. Nash to come forward for administering the Oath of Office.  Following the Oath, Councilman Mrozinski and his family posed for a photo for the RETROSPECT. 

Mayor Merryfield wished all a good morning and a happy new year.  He thanked everyone in attendance for being here this morning.  Looking forward to working with him to take care of our town and keeping it the special place that it is.  He thanked all the volunteers who serve on the boards, committees and commissions.  Everyone appreciates your talents and service. Best wishes to all for a prosperous 2017.

ROLL CALL:

Mayor Merryfield asked Borough Clerk Santosusso for the roll call.

Under roll call the following members were present:  Councilwoman Griffith, Councilwoman Valvardi, Councilman Schroeder, Councilman Schreiber, Councilwoman Madden and Councilman Mrozinski as well as attorney Howard C. Long, Borough Clerk Kelly Santosusso and Deputy Clerk Katilyn Compton.

Councilwoman Stephanie Madden thanked the Mayor and said that it is a great privilege to have been elected by the residents of Haddon Heights.  She said it is an honor to have Congressman Norcross swear her in today.  She said she has met so many people and has received so much support that it has made her understand why our town is so special.  She then thanked Chris Linaris, Maggie McCann and Chris Orlando for their work on her campaign.  She gave a special thank you to Holly Cass for all of her support.  Most importantly, she thanked her husband, children and her mother in law for supporting her over the last year.  Madden said she appreciated the Mayor, Councilwoman Griffith and Councilwoman Valvardi’s kindness and respect.  She said we all have the same goal which is making Haddon Heights the best town it can be.  She said that over the past few months she has formed a great team in Chris Mrozinski, Scott Schreiber and Bryan Schroeder, describing them as smart and dedicated.  She said she is looking forward to working with them as well as with Councilwoman Griffith and Councilwoman Valvardi.  She said some of what they heard while campaigning was pay attention to public safety with regard to our streets, specifically, Prospect Ridge Blvd. and Station Avenue.  She acknowledged our wonderful public safety, Police Department and Fire Department but knows that we can reach out to Camden County to help us make our streets safe for our children.  She said aging streets and infrastructure will be addressed as we are in the process of applying for a 100,000 grant.  She said this is a great privilege and honor in her life.  She thanked everyone again and said she is excited to get to work.

Council President Christopher Mrozinski thanked everyone for attending and said the number of people who have supported him as been extremely inspiring.  He said he would like to specifically and personally thank his wife for encouraging him through the campaign.  He also thanked his children.   He went on to thank Congressman Norcross and Assembly Woman Jones.  He thanked Freeholder Jeffrey Nash and said it is an honor to have him swear him in.  He mentioned that Freeholder Young is an honorary member of Haddon Heights.  He thanked his extended family members who were present and said he could not have done this without their support.  He acknowledged Councilwoman Madden, Councilman Schreiber and Councilman Schroeder for their working relationship.   He expressed his appreciation for Mayor Merryfield being so welcoming to him.   He said he looks forward to working with Councilwomen Griffith and Valvardi.  Mrozinski said that he hopes that supporters of the campaign will continue to be involved.

He described three main objectives they would like to achieve.   Intergrating different entities in the Borough through greater communication between the school district and the borough.   Addressing our aging infrastructure beginning with a 100,000 grant which will help us address our aging sewer system.  He referenced Resolution 2018:33 saying that much thought went into the boards, committees and commissions with Council and Mayor’s support.  He said they would like to work on business district improvements and noted Resolution 2018:31 which officially establishes the Haddon Heights Economic Advisory Committee focusing on all business districts in town.  He said they would also like to build on the success of the abandoned and vacant homes as we have received over $10,000 in registration fees.  He said they would like to explore tax abatement programs as well as additional incentives to reduce the number of vacant houses in town.

Council President Mrozinski encouraged all to become more involved.  He said although he would not have thought about this a little over a year ago, he said he cannot explain how much of a positive experience this has been for him.  He said that with the encouragement of his wife, Freeholder Nash and others, he was encouraged to get involved.  He said he hoped that volunteers can keep the momentum and put forth the effort to reach out to Council to share expertise and talents so that we can continue to improve Haddon Heights.

Mayor Merryfield said that it has been an absolute pleasure to work with Council President Mrozinski, Councilwoman Madden, Councilman Schroeder and Councilman Schreiber.  He said it has been a great working relationship.  He said there is quite a bit of work involved in preparing for Reorganization.  He said he is working forward to working with this group.   

Councilwoman Griffith thanked everyone for attending and wished everyone a happy new year.  She is looking forward to working with everyone.  She said that the initiatives of the new councilmembers sound very exciting.  She wished everyone the best and said she intends to work toward the best solutions for our town. “We are here not for us but for the community and the residents of this town.”  She thanked everyone again.

Councilman Schreiber thanked the elected officials and the residents of Haddon Heights.  He congratulated Chris Mrozinski and Stephanie Madden as they have worked hard for this.  He said to the residents of Haddon Heights “please hold us accountable.  He said we are not republicans and democrats but we are Councilmembers who are trying to work hard on the residents’ behalf.”  He encouraged all to come to Council with potential issues or concerns.  He thanked all again and said he is looking forward to working with everyone in the future.

Councilwoman Valvardi thanked the Mayor and Council and said she looks forward to her final year on Council.  She congratulated Chris, Stephanie and Scott.  She explained it has been an enlightening and educational experience to serve on Council.   She said she has had some great mentors who she has had the pleasure to follow and learn from.  She encouraged others to consider running for office saying that government is an interesting process and is happy she has done this.  She hopes to continue to serve with the present council members and new Councilmembers.    

Councilman Schroeder thanked all in attendance for coming out today in such harsh weather conditions.   He thanked the Mayor and Councilmembers over the last year.  He said it was full of hard work, it was fun, interesting and enlightening.  He said he looks forward to working with Councilwoman Madden and Council President Mrozinski.  He thanked all of the volunteers for their hardwork and selflessness saying they are the backbone of the town.

   

 PUBLIC COMMENT:

 

Mayor Merryfield called for Public Comment on Caucus and Agenda items only.

 

Seeing no one come forward, a motion to close the public comment portion of the meeting was made by Councilwoman Griffith, seconded by Councilman Schreiber.  All members were in favor.

 

NEW BUSINESS:

 

Asked for a motion to appoint Councilman Christopher Mrozinski to the position of Council President.  A motion was made by Councilman Schroeder seconded by Councilwoman Madden.  All members were in favor.

 

Mayor Merryfield congratulated Council President Mrozinski.

 

Mayor Merryfield asked for a motion to approve the following Directorships. 

 

Administration/Personnel/Inter-Government                      Councilwoman Stephanie Madden, Director   
                                                                                   Councilwoman Jacquelyn E. Valvardi

 

Finance/Budgets/Grants                                           Councilwoman Jacqueline E. Valvardi, Director

                                                                                   Councilman Scott Schreiber

                                                                                   Council President Christopher Mrozinski

 

Public Works Department                                        Councilwoman Scott Schreiber, Director

                                                                                   Councilwoman Susan R. Griffith

 

Construction/Zoning Department                            Council President Christopher Mrozinski, Director                

                                                                                   Mayor Jack D. Merryfield

 

Public Safety (Police, Fire & Municipal Court)       Council President Susan R. Griffith, Director

                                                                                   Mayor Councilman Bryan Schroeder

 

Parks/Recreation                                                      Councilman Bryan P. Schroeder, Director

                                                                                   Councilwoman Stephanie Madden
A motion was made to approve the directorship appointments by Councilman Schroeder, seconded by Councilman Schreiber.  All members were in favor.

 

UNFINISHED BUSINESS:

None.

NEW BUSINESS:

Resolution 2018:01 – Resolution Appointing Borough Solicitor – Wade, Long, Wood & Long, LLC,

Howard C. Long, 1 yr.

Resolution 2018:02 – Resolution Appointing Auditor for 2018 – Bowman & Company, 1 yr.

Resolution 2018:03 – Resolution Appointing Borough Bond Counsel for 2018 – Waters, McPherson, McNeill, P.C., 1 yr.

Resolution 2018:04Resolution Appointing Borough Engineer – Bach Associates, 3 yrs.

Resolution 2018:05 – Resolution Appointing Risk Manager for 2018 – Hardenbergh Insurance Group, 1 yr.

Resolution 2018:06 – Resolution Appointing Broker of Record for 2018 – Hardenbergh Insurance Group, 1 yr.

Resolution 2018:07 – Resolution Appointing Licensed Site Remediation Professional for 2018 – T&M Associates,1 yr.

Resolution 2018:08 – Resolution Appointing Municipal Court Judge Pursuant to Shared Services Agreement Between the Borough of Haddon Heights and the Borough of Audubon Regarding Municipal Court Services – Honorable Charles Shimberg

Resolution 2018:09 – Resolution Appointing Municipal Court Prosecutor Pursuant to Shared Services Heights and the Borough of Audubon Regarding Municipal Court Services – Steve Peterson, Esq. Agreement Between the Borough of Haddon

Resolution 2018:10 – Resolution Appointing Municipal Court Public Defender Pursuant to Shared Services Agreement Between the Borough of Haddon Heights and the Borough of Audubon Regarding Municipal Court Services – Charles Wigginton, Esq.

Resolution 2018:11 – Resolution Appointing Court Administrator Pursuant to Shared Services Agreement Between the Borough of Haddon Heights and the Borough of Audubon Regarding Municipal Court Services – Jean Phillips

Resolution 2018:12 – Resolution Appointing Deputy Court Administrators Pursuant to Shared Services Agreement Between the Borough of Haddon Heights and the Borough of Audubon Regarding Municipal Court Services – Barbara Borgesi and Candace Polite

 Resolution 2018:13 – Resolution Appointing Deputy Borough Clerk – Katilyn Compton, 1 yr.

Resolution 2018:14Resolution Appointing Registrar of Vital Statistics – Marian Hauser, 3 yrs.

Resolution 2018:15 – Resolution Appointing Recycling Coordinator – John J. Ellis, 1 yr.

  Resolution 2018:16 – Resolution Appointing Superintendent of the Department of Public Works –

  John J. Ellis. 1 yr.

 

Resolution 2018:17 – Resolution Appointing Officer of Emergency Management – John J. Ellis, 3 yrs.

Resolution 2018:18 – Resolution Appointing Special Law Enforcement Officers – David Bauman, Class II, Megan Propati, Class II, and Shane Graham, Class I.

Resolution 2018:19Resolution Appointing Tax Search Officer – Eric Fitzgerald, 1 yr.

Resolution 2018:20 – Resolution Appointing Fire Chief – Michael Kinky, 1 yr.

Resolution 2018:21Resolution Appointing Fund Commissioner and Alternate to the Garden State Municipal Joint Insurance Fund – Mayor Jack D. Merryfield and Councilman Bryan Schroeder

Resolution 2018:22 – Resolution Appointing Zoning Code Enforcement Officer – Ron Newell, 1 yr.

Resolution 2018:23 – Resolution Designating Delegates to the Camden County Community Development Block Grant Program – Councilwoman Stephanie Madden and Borough Clerk Kelly Santosusso,1 yr.

Resolution 2018:24 – Resolution Appointing Fire Inspectors for the Haddon Heights Fire Department –

Benjamin Zwaska, Ian Muenzenberger, James Burleigh, Ralph Jones, Ernie Busch and Stephen DePierri, 1 yr.

Resolution 2018:25 – Resolution Appointing Members of the Haddon Heights Fire Department

Resolution 2018:26 – Resolution Authorizing Chief of Police to Issue Gun Permits – Chief Bruce Koch

Resolution 2018:27 – Resolution Appointing Crossing Guards for the Haddon Heights Police Department, 1 yr.

Resolution 2018:28 – Resolution Appointing Borough Arborist – Steve Dorsey, 1 yr.

Resolution 2018:29 – Resolution Appointing Licensed Collection System Operator (C-2 License), Frank Spadea             1 yr.

Resolution 2018:30 – Resolution Designating a Public Agency Compliance Officer – Kelly Santosusso, 1 yr.

Resolution 2018:31Resolution Establishing the Haddon Heights Economic Development Advisory Committee

Resolution 2018:32 – Resolution Re-establishing the Creative Team

Resolution 2018:33 – Resolution Concerning Attached 2018 Appointments                                

MOTION TO ADOPT RESOLUTION 2018:01 THROUGH 2018:33   

Mayor Merryfield asked for a motion to approve Resolutions 2018:01 through 2018:33.  A motion to adopt Resolutions 2018:01 through 2018:33 was made by Councilwoman Griffith, seconded by Councilman Schroeder.  All members were in favor.

Mayor Merryfield then asked all appointees to stand for administering the Oath of Office.  All stood, raised their right hand and repeated the Oath of Office after the Mayor. 

Mayor Merryfield read the following resolutions:

Resolution 2018:34 – Resolution Regarding Rules of Council for 2018

Resolution 2018:35 – Resolution Regarding Interest Rate for 2018

Resolution 2018:36 – Resolution Authorizing Funding Petty Cash Fund for 2018

Resolution 2018:37 – Resolution Authorizing Use of a Cash Management Plan for 2018

Resolution 2018:38 – Resolution Designating Newspapers to Receive Notices of Meetings as Required Under the Open Public Meetings Act

Resolution 2018:39 – Resolution Establishing 2018 Council Meeting Dates

Resolution 2018:40 – Resolution Approving Temporary Budget Appropriations for 2018

Resolution 2018:41 – Resolution Approving Payment of Bills and Claims for First Half of January 2018

Resolution 2018:42 Resolution Designating Depositories of Funds for Various Accounts for 2018

Resolution 2018:43 – Resolution Authorizing the Cancellation of Small Tax Balances for the Year 2017

Resolution 2018:44 – Resolution Authorizing the Utilization of State Contract Vendors

Mayor Merryfield asked for a motion to approve Resolutions 2018:01 through 2018:33.  A motion was made by Councilwoman Griffith, seconded by Councilman Schroeder.  All members were in favor.               

Mayor Merryfield read Resolutions 2018:34 through 2018:44 and asked for a motion to adopt Resolutions 2018:34 through 2018:44.  Upon a roll call vote, all members voted in favor with the exceptions of Councilwomen Griffith and Valvardi who both abstained on payments to Horizon Blue Cross/ Blue Shield, Bollinger Prescription and Vision Services Plan. 

Mayor Merryfield asked all appointees in the foregoing resolutions to stand for the Oath of Office.  Mayor read the Oath of Office as all stood taking the official Oath of Office.

PUBLIC COMMENT

Mayor Merryfield called for Public Comment on any matter the public wishes to address. 

Seeing none, a motion to close the Public Comment portion of the meeting was made by Councilwoman Griffith, seconded by Council President Mrozinski.  All members were in favor.

Mayor Merryfield asked Rev. Byerley to come forward for the Benediction. 

BENEDICTION

Rev. E. Joseph Byerley offered the Benediction.

ADJOURNMENT

 

Mayor Merryfield asked for a motion to adjourn.  A motion to adjourn was made by Councilwoman Griffith, seconded by Council President Mrozinski.  All members present were in favor.  11:43 a.m.

 

Respectfully submitted:

__________________________________

Kelly Santosusso, RMC, Borough Clerk

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