BOROUGH OF HADDON HEIGHTS
Tuesday, January 16, 2018
Governing Body Meeting Minutes
Mayor Merryfield called the meeting to Order at 7:00 p.m. He then read the following statement:
“In accordance with Section 5 of the Open Public Meetings Act, Chapter 231, P.L. 1975, notice of this meeting was posted on the bulletin board designed for that purpose and notice was transmitted to the official newspapers provided by Resolution adopted January 6, 2018.”
Mayor Merryfield asked the Clerk for the roll call.
Under roll call, Councilwomen Griffith, Valvardi and Madden were present as well as Council President Mrozinski and Councilmen Schroeder. Solicitor Howard Long, Borough Clerk Kelly Santosusso and Deputy Clerk Katie Compton were also present. Councilman Schreiber was absent but is excused and expected to attend Business Session.
Development of Borough Website – Council President Christopher Mrozinski
Council President Mrozinski discussed the development of a new borough website. He said that the last website was created in 2008 and that we are looking to make it more user and mobile friendly for residents. One of the objectives will be to better integrate and share information. Mrozinski said that he feels this is an important priority. Santosusso explained that she and Deputy Katie Compton have met with potential vendors. Santosusso said that she will be setting up a meeting sometime over the next few weeks to discuss design and quotes we have received.
Animal Control Services – Borough Clerk Kelly Santosusso
Santosusso said that three (3) quotes were provided to Council at the December 19, 2017 meeting for animal control services for 2018. She stated that Available Animal Control quoted for $50 less a month than what we currently pay to Independent Animal Control, our current animal control company. She said the Clerk’s office solicited feedback about Available Animal Control towns who utilize their services and surrounding towns, all positive feedback. Santosusso said that Resolution 2018: A Resolution Awarding a Contract to is on this evening’s Agenda for Council’s consideration.
Charity Event for Ronald McDonald House and CHOP – Brett Harrison, President of HHBPA
Brett Harrison of the Haddon Heights Business and Professional Association introduced Trish Rynn. He and Ms. Rynn were hoping to plan an event for Saturday, May 19th – Music Concert Conquers Cancer Festival to be held in the 500 and 600 blocks of Station Avenue. The event is a fundraiser for Children’s Hospital of Philadelphia and the Ronald McDonald House honoring Christina Ruggia, a childhood cancer survivor. Rynn explained that Christina is a friend of her daughter. She took part in a research study for a treatment for her type of cancer, which has advanced this program. In 1985, 95% would have died from this type of cancer and now it is the opposite. She explained that we want to not only have bands there, but in-between set changes, have speakers explaining the health issues facing cancer patients. Harrison talked about logistics. Mayor Merryfield asked about the time for the event with Harrison responding their hope is for it to run from 11:30 a.m. to approximately 9:00 p.m., closing the street at 10:00 a.m. Discussion ensued regarding ticketing ideas as well as alcohol being served at the event. This event would be strictly for donations, no specific charge for admission. Ms. Rynn explained she has volunteers set up and to assist with the bands’ equipment. They also spoke about food vendors, wine and beer as well as donation booths. Council advised them to speak with the Chief of Police for road closure and safety information. Councilman Schroeder suggested that they use the same company that the Rhythm and Brews event used for ID scanning and for liability purposes.
Mr. Harrison brought this to Council for their ideas and wanted to get a date set for the event. Councilwoman Griffith said that the first step would be for them to have a public safety meeting to discuss the different factors of the event before complete approval. Harrison and Rynn thanked Council for their time.
Mayor Merryfield went around the table to ask if Councilmembers had any questions.
Council President Mrozinski had questions regarding the Historic Preservation Grant Application. He asked if we have pursued this grant before. Carol Larro, Chair of the commission, explained that we have not and this is a preliminary application in the hopes we can move to the next stage. Larro also explained that they use points to award this grant which specifically involves Sustainable Haddon Heights. Mrozinski asked if it is important to have the points at this stage or at the next stage. He said he wanted to ensure that Council is supporting them as much as possible. Larro thanked Council President Mrozinski and said that we expect to hear something toward the end of April.
Caucus session concluded at 7:18 p.m.
Mayor Merryfield called the Business Session to order at 7:30 p.m.
PLEDGE OF ALLEGIANCE AND MOMENT OF SILENCE:
Mayor Merryfield asked all to stand for the Pledge of Allegiance and a moment of silence.
PUBLIC COMMENT ON CAUCUS AND AGENDA ITEMS ONLY:
Mayor Merryfield called for Public Comment on Caucus and Agenda items only. Seeing no movement, a motion to close the Public Comment portion of the meeting was made by Council President Griffith, seconded by Councilman Schroeder. All members were in favor.
SWEARING IN OF CAREER FIRE FIGHTERS BENJAMIN ZWASKA AND IAN MUENZENBERGER
Mayor Merryfield called Benjamin Zwaska and Ian Muenzenberger and their families forward to administer the Oath of Office.
Mayor Merryfield administered the Oath of Office to Benjamin Zwaska. All posed for photos.
Mayor Merryfield then administered the Oath of Office to Ian Muenzenberger. All posed for photos.
Fire Chief Michael Kinky welcomed Ian and Ben to Haddon Heights. He thanked Mayor and Council for making this possible. He explained that one position replaces Joe Hales, former career firefighter who has moving on to serve as County Fire Marshall and the other is replacing the administrative position, who has retired.
Councilwoman Susan Griffith welcomed Ian and then thanked Benjamin saying “I know you have been working toward this moment for much of your life. I wish you the best.”
APPROVAL OF MINUTES:
Mayor Merryfield asked for a motion to approve the Minutes of the December 19, 2017 Council meeting.
A motion to approve the Minutes of the December 19, 2017 Council meeting was made by Councilwoman Griffith, seconded by Councilman Schreiber. All members voted in favor with the exception of Councilwoman Madden and Council President Mrozinski who abstained.
Mayor Merryfield asked for a motion to approve the Minutes of the January 6, 2018 Reorganization Meeting.
A motion to approve the Minutes of the January 6, 2018 Council meeting was made by Councilman Schreiber, seconded by Councilwoman Madden. All members voted in favor.
Councilwoman Madden reported that she will be the council liaison for the Board of Education. She said she attended the January 3rd meeting where Amy Lynch and Danielle McKelvey-Teti were sworn in as new members as well as Jamie Alexander; Kim Stewart will be the Board’s president this year. She said that Superintendent Adams discussed the 2018 Goals: curriculum updating, improving multicultural diversity, professional development for teachers and promoting better recognition of student and staff achievements. They recognized two (2) high school students who doing some amazing things.
Madden said she attended the Municipal Alliance meeting last night. She said their main focus of the meeting was Project SAVE. This allows for counseling services immediately when someone is arrested for a drug or alcohol offense. She said this is an excellent service that the Police Department has in place. She informed that the Police Department is raising awareness by doing baseball cards of all of the officers so that kids can participate in competition to collect all the baseball cards. Whoever can collect the most cards will win a bike.
She added that she is pleased that we now have a woman on our police force.
Councilwoman Griffith gave the Police and Ambulance Reports for the month of December. A copy of both are attached to these minutes.
Councilwoman Griffith also announced that Kathy from KellyKlean Laundry Mat has passed away. Kathy was a long-time business owner in Haddon Heights. In lieu of flowers, there has been an account set up to support her two young sons. The service is Friday from 5 to 8 p.m. at Elmer. If anyone is interested in attending the funeral, contact Patty from the Station House.
Council President Mrozinski reported that the Economic Redevelopment Advisory Committee upcoming meetings are scheduled for January 30th and February 28th.
The Historic Preservation Commission meeting is scheduled for January 25th at 7 p.m.
The Haddon Heights Business and Professional Association met last Wednesday morning. He said that he and Councilman Schroeder are working on at least one of them attending each meeting.
Mrozinski also announced a few upcoming events: January 27th and 28th – Train Show, February 24th is the Bowl the Night Away event sponsored by the HH Business & Professional Association.
He said that train organization is seeking a $5,800 grant tonight for standard repair and maintenance on the train facility.
Finally, Council President Mrozinski reported that there 34 registered homes on the foreclosed home registry, 15 15 of those are vacant.
Councilman Schreiber reported that he met with Sustainable Haddon Heights on January 8th. They have two goals for this year. Their short term goal is to get the Volkswagen Charging Station grant application submitted to the State before January 31st. This would give the borough a change to put four (4) charging stations in around the borough. This would hopefully attract owners of electric vehicles to plug in and charge up for free while drawing them into our downtown businesses. Their long term goal is to obtain Silver Certification; this would require the borough to get an additional 220 points between now and June 2018. Schreiber said he will be working with Sustainable Haddon Heights to try and obtain these points.
Schreiber also announced that he will be attending the Environmental Commission meeting tomorrow. He said he looks forward to the meeting and to begin to get things underway for 2018.
Councilman Schreiber reported that he met with the Superintendent of Public Works last Thursday where they discussed ideas for this year’s budget and new ideas which they would like to present to Council at an upcoming meeting.
Councilwoman Valvardi reported that she will be meeting with CFO Christie Ehret to discuss the budget.
Valvardi explained that the 4th of July Committee meeting for this month was cancelled due to inclement weather. She said that Chairman Rich Kinkler informed that the next meeting is scheduled for February 12th at 7:00 p.m. She said that Haddon Heights Neighbors may not be meeting tomorrow. She will have an update on the Civic Events committee at the next council meeting.
Valvardi also reported that Haddon Heights was once again mentioned on the Preston and Steve show on 93.3 WMMR. One of the employees from John’s Market brought a sandwich tray to the show. Again, Radio host Kasey kept talking about how great the store is and how truly friendly the people of our town are. Kasey encouraged his listeners to come through the town and stop at John’s for a great sandwich.
Councilman Schroeder reported that he attended the Heights In Progress meeting yesterday where they discussed two major points. The first was their organizational structure as they are looking to add two (2) more officers to increase their leadership. The other point was an overview of a business improvement organization to remind the members that were present of hospitality and the marketing of downtown, streetscape improvements, business development, and maintenance and cleaning of the downtown area. At the next meeting, they will be discussing the Rhythm and Blues event that is tentatively scheduled for April.
Schroeder announced that he will be serving as the Director of Parks and Recreation. He reported that he has met with borough staff and learned that in the year 2017, the programs ran by the borough had 819 participants, the total revenue of approximately $56,000 and a total profit of approximately $11,000. All are increased from 2016.
Councilman Schroeder said that he will be meeting with the directors of the Summer Recreation Program along with the Borough Clerk and Programs Coordinator for a general discussion to better understand their role and how to advance the program. He asked that Council draw their attention to Resolution 2018:49 on tonight’s agenda which appoints former Councilwoman Kathy Lange as Executive Director of the program for the 2018 calendar year. He said that Lange was instrumental in the development of Summer Rec.
Lastly, he announced that the Parks and Recreation Committee is scheduled for this Thursday in the Mayor’s office at 7:30 p.m. He said that he will be meeting with each member individually over the next few weeks to discuss their organization’s use of the fields and what we can do to assist them.
Steve Bach, Bach Associates, 304 White Horse Pike – Bach announced that he submitted his written report. He explained that he and Councilman Schreiber have had discussions about many of the items in the report and will be establishing a regular public works/engineering meeting where ongoing items will be discussed.
Resolution 2018:45 – Resolution Authorizing the Mayor To Execute An Agreement With South Jersey Sanitation For The Purpose Of Providing Trash Removal Services For Kings Run Condominiums
A motion to adopt Resolution 2018:45 was made by Councilwoman Griffith, seconded by Councilman Schroeder. Upon a roll call vote, all members voted in favor.
Resolution 2018:46 – Resolution Authorizing The Mayor To Execute An Agreement Between The Borough Of
Haddon Heights And Phoenix Advisors, LLC, Independent Registered Municipal Advisor Of Record For The Purpose Of Providing Continuing Disclosure Agent Services
A motion to adopt Resolution 2018:46 was made by Councilwoman Valvardi, seconded by Councilwoman Madden. All members voted in favor.
Resolution 2018:47 – Resolution Authorizing the Submittal of a Grant Application to the New Jersey Historic Preservation Fund
A motion to adopt Resolution 2018:47 was made by Councilwoman Griffith, seconded by Councilman Schreiber. All members voted in favor.
Resolution 2018:48 – Resolution Amending Resolution 2018:33 Resolution Concerning Appointments
A motion to adopt Resolution 2018:48 was made by Councilman Schroeder, seconded by Councilwoman Madden. All members voted in favor.
Resolution 2018:49 – Resolution Appointing Kathy Lange Executive Director of the Summer Recreation Program
A motion to adopt Resolution 2018:49 was made by Councilman Schroeder, seconded by Councilman Schreiber. All members voted in favor.
Resolution 2018:50 – A Resolution Authorizing the Submission of a Project Application Form For Available Trust Funds Through the State Of New Jersey To Be Utilized By The Borough Of Haddon Heights And Sustainable Haddon Heights To Fund Public Accessible Electric Vehicle Charging Stations Within The Borough of Haddon Heights
Councilman Schreiber asked to modify the resolution to state that the Borough will be the sponsor of the program but that the Borough is relying upon Sustainable Haddon Heights to obtain the technical background information for the application. A motion to adopt Resolution 2018:50 as amended was made by Councilwoman Madden, seconded by Council President Mrozinski. Upon a roll call vote, all members voted in favor.
Resolution 2018:51 – A Resolution Authorizing The Submittal Of An Application For A New Jersey Environmental Infrastructure Trust Grant For An Amount Not To Exceed $100,000.00 For The Purpose Of Creating Of A Small System Asset Management Plan For The Borough Of Haddon Heights’ Sanitary Sewer System
A motion to adopt Resolution 2018:51 was made by Council President Mrozinski, seconded by Councilman Schreiber. Upon a roll call vote, all voted in favor.
Resolution 2018:52 – A Resolution Authorizing And Supporting The Delaware & Susquehanna Model Railroad Club In The Application For A New Jersey Historic Trust 1772 Matching Grant For The Restoration Of The Historic Haddon Heights Passenger Station In The Borough Of Haddon Heights, County Of Camden And State Of New Jersey
A motion to adopt Resolution 2018:52 was made by Councilwoman Madden, seconded by Councilman Schreiber. Upon a roll call vote, all members voted in favor.
Resolution 2018:53 – Resolution Authorizing the Establishing of a Change Fund for Use by the Municipal Court
A motion to adopt Resolution 2018:53 was made by Councilwoman Griffith, seconded by Councilman Schroeder. Upon a roll call vote, all members voted in favor.
Resolution 2018:54 – Resolution Authorizing the Payment of Bills and Claims for the Second Half Of January
A motion to adopt Resolution 2018:54 was made by Councilwoman Griffith, seconded by Councilwoman Valvardi. Upon a roll call vote, all members voted in favor.
Resolution 2018:55 – Resolution A Resolution Providing For A Meeting Not Open To The Public In Accordance With The Provisions Of The New Jersey Open Public Meetings Act, N.J.S.A. 10:4-12. 1.) Matter Related To Litigation In The Matter Of Glover Mill v Borough of Haddon Heights. Discussion Is Expected To Be Approximately ½ hr. in Duration. Formal Action May Be Taken.
A motion to adopt Resolution 2018:55 was made by Councilwoman Griffith, seconded by Councilwoman Madden. All members voted in favor.
Resolution 2018:56 – Resolution Authorizing Refunds for Program Fees
Councilwoman Valvardi advised council of a typographical error in the packet where this Resolution is noted as 2018:55.
A motion to adopt Resolution 2018:56 was made by Councilwoman Valvardi, seconded by Councilman Schroeder. Upon a roll call vote, all members present voted in favor.
Resolution 2018:57 – Resolution Authorizing Mayor to Execute An Agreement For Animal Control Services For The Borough Of Haddon Heights For 2018
A motion to adopt Resolution 2018:57 was made by Councilwoman Griffith, seconded by Councilwoman Madden. All members voted in favor.
Resolution 2018:58 – Resolution Amending Resolution 2018:25 Resolution Appointing Members of the Haddon Heights Fire Department
A motion to adopt Resolution 2018:58 was made by Councilwoman Griffith and seconded by Councilwoman Valvardi. All members voted in favor.
Resolution 2018:59 – Resolution Authorizing Refund of a Cabin Rental Fee
A motion to adopt Resolution 2018:59 was made by Councilwoman Valvardi, seconded by Councilman Schroeder. Upon a roll call vote, all members voted in favor.
Mayor Merryfield called for Public Comment on any topic anyone may wish to address.
Gail Harris, 1912 Kings Highway – Mrs. Harris advised Council she will be opening up a Jazz Café this coming March. She said she wanted to come and introduce herself to Council as she has attended the HH Business and Professional Association meeting and to do the same. Council welcomed them and thanked them her for the business.
Judy Barnes, Kings Run, 401 E. Atlantic Avenue – Ms. Barnes addressed Resolution 2018:45 and wanted to confirm that this was for both Trash and Recycling Collection. Council confirm that this was for both.
Seeing no more movement, a motion to close the Public Comment portion of the meeting was made by Councilwoman Griffith, seconded by Council President Mrozinski. All members were in favor.
Following Executive Session, a motion to open the meeting was made by Councilwoman Griffith, seconded by Councilwoman Valvardi. All members present voted in favor.
A motion to adjourn was made by Councilwoman Griffith, seconded by Councilwoman Valvardi. All members present voted in favor.
Kelly Santosusso, RMC Borough Clerk