BOROUGH OF HADDON HEIGHTS
Tuesday, February 21, 2017
Governing Body Meeting Minutes
Mayor Merryfield Council President Griffith called the meeting to Order at 7:00 p.m. and said that the Mayor was unable to attend this evening but sends his regards. She then read the following statement:
“In accordance with Section 5 of the Open Public Meetings Act, Chapter 231, P.L. 1975, notice of this meeting was posted on the bulletin board designed for that purpose and notice was transmitted to the official newspapers provided by Resolution adopted January 7, 2017.”
Council President Griffith asked for the roll call.
Under roll call, Council President Susan Griffith and Councilwomen Kathy Lange and Jackie Valvardi were present as well as Councilman Stephen Berryhill. Solicitor Albert Olizi, Jr., Borough Clerk Kelly Santosusso and Deputy Borough Clerk Katilyn Compton were also present. Mayor Jack Merryfield was absent.
Council President Griffith announced that Mayor Merryfield has had to undergo unexpected surgery and will need some time to recover. She said that she will be acting on behalf of the Mayor until his return. Council President Griffith said that there are several topics on the Caucus Agenda but asked each Councilmember if they had any questions regarding this evening’s Agenda. There were none.
4th of July Parade
Marian Hauser and Council President Griffith have been working on a letter to go out to anticipated participants of the 4th of July Parade falls on a Tuesday this year. The Parade will be held on Tuesday, July 4th at 9:00 a.m. Raindate will be Saturday, July 8th.
Eagle Scout Project
Council President Griffith called Michael Skotnicki forward. Griffith introduced both Michael Skotnicki and his Scout Leader from Den #67 who then described the proposed project. Michael said that he would like to paint the curbs with street numbers for every few homes to allow for emergency responders to easily identify an address in the event of an emergency. Residents would have the option of declining the numbers being painted in front of their property. Griffith said that she has reached out to all of the emergency responders who are in full support of the project and are willing to help in any way. Skotnicki discussed his desire to do this using reflective paint with black lettering with white surrounding the numbering. He said that the Scouts intend to make templates up so that all numbers appear the same size for visual continuity. Griffith suggested beginning by district. Discussion ensued as to the proper paperwork that is required for the Scouts to ensure the proper credit is given to Michael Skotnicki. The Scout leader explained the process saying that Michael will oversee the project with the work being completed by the younger scouts. Griffith reiterated that Council will support the project in any way we can. They also suggested that the templates will be donated to Public Works so that residents will be able to refresh the paint in the future. Councilwoman Lange suggested that the information be placed in the April edition of the HEIGHTS REPORT. Councilman DiRenzo asked how scouts will identify themselves while performing the work. Scouts responded that they will wear their uniform shirts. Griffith thanked Michael Skotnicki for considering the Borough.
Animal Control Services
Council President Griffith introduced Rob Chabot from Independent Animal Care Services, Animal Cruelty Investigator and also sits on the Animal Welfare Alliance. He has been handling our services for the last seven years through the joint municipal animal control program in Camden County. He said that these services can be confusing to residents. Animal control handles the majority of domestic animal complaints such as rabies control, animal bites, vaccine clinics, etc. The proposal of scope of services is the same as has been over the past twenty years with the County. He said that nothing will change. Lange asked if he worked for the County. He responded that he was an independent contractor. County is covering our service through the end of February.
The cost of this service per year is $6,300.00 but we are saving the administrative fee of $315 charged by Camden County. DiRenzo asked specifically what types of animals they respond to. Chabot responded that typically, they handle dogs and cats but also handle sick coyotes, fox, and turkeys. He used the example of raccoons in someone’s attic would be a homeowner responsibility. Chabot said that he has launched a website iacsnj.com which is a good resource for our residents. DiRenzo asked what the average response time is. Chabot responded that response can be expected within the hour. Griffith said there is a resolution on the agenda awarding a contract to Independent Animal Care Services.
Postage and Borough Copiers Proposals
Santosusso addressed the ending of current 60 month leases for both the postage and copier machines for the Borough. She said that a spreadsheet detailing quotes from three vendors was provided to Council prior to the last Council meeting. She said that the postage machine we are considering is a step down in the machine the borough currently leases. She also said that administration is now recommending the Neopost.
DiRenzo asked if this was part of the cooperative purchasing with the National Joint Powers Alliance and Santosusso responded yes.
Santosusso went on to address the borough copier proposals noting that spreadsheets with quotes were provided to Council. Discussion ensued regarding the quotes and purchasing versus leasing. Santosusso said administration recommendation to Council the vendor KDI for SAVIN machines. She said that we have spent considerable time reviewing the machines and find this to be the best option for a 60 month lease. She added that the Fire Department will have an all in one machine purchased as this relatively inexpensive piece of equipment should not be leased. The Clerk’s office and the Service Operations Facility would share a service contract of a total 10,000 black and white copies per month. All service and toner is included in the monthly cost. She concluded by saying a Resolution awarding 60 month contracts for both the postage machine and the copiers will be on the next Agenda for Council’s consideration.
Caucus session concluded at 7:28 p.m.
Council President Griffith called the Business Session to order at 7:30 p.m.
PLEDGE OF ALLEGIANCE AND MOMENT OF SILENCE
Council President Griffith asked for a moment of silence. She then led the Pledge of Allegiance.
Council President Griffith called for Public Comment on Caucus and Agenda items only.
Seeing no one movement, a motion to close the Public Comment portion of the meeting was made by Councilman Berryhill and was seconded by Councilwoman Lange. All members were in favor.
APPROVAL OF MINUTES:
Council President Griffith asked for a motion to approve the Minutes of the February 7, 2017 Council meeting.
A motion to approve to approve the Minutes of the February 7th Council meeting was made by Councilwoman Valvardi, seconded by Councilwoman Lange. All members were in favor with the exception of Councilmen DiRenzo and Schroeder who both abstained.
Councilman Schroeder reported on the Environmental Commission meeting held last week noting topics of discussion as Association of New Jersey Commissions, a training on April 1st. New Jersey Local Government Audit program will be conducted free energy audit reduces the impact to increase energy efficiency in municipalities. We identified a member Justin Yuhaze will further investigate and report back to the commission. The Environmental Commission and Shade Tree Commission are also working on an Arbor Day project that involves the distribution of tree saplings. They will be working Marshall Hatfield to help distribute these saplings to some of the schools in town. The next Shade Tree meeting will be on March 29th. Officers of the Environmental Commission are: Richard Kinkler, Chair, Kevin Murphy, Vice Chair, and Captain Michael Scardino, Secretary.
Schroeder believes some parents of students at Glenview School are in the process of starting a petition that he thinks they plan to present at the March 7th Council meeting.
Valvardi reported that all is going well at Borough offices. Kathy Lange attended the Haddon Heights Business and Professionals Association meeting at the Village Cheese Shop. 1. Bowl the Night Away, $25 per person, tickets will be sold at the Village Cheese Shop. Charity of the winning teams choice. She said that this is a family friendly event. 2. Cruise Heights is Saturday, April 29th with April 30th as a raindate. 3. Down by the Station Day is Saturday, May 13th.
Councilman Berryhill reported that the Planning Board meeting had a public hearing on the Reexamination of the Master Plan and the Fair Share Housing Element and both were adopted. He said that a woman attended that was impressed with our plan and said that she would recommend the plan to Barrington.
Councilman Berryhill said he has spoken previously about the Shared Service Agreement with the County on the registration and maintenance of vacant properties. He said that he will be bringing the topic up again as he thinks this would be a good idea for us to join. He spoke about Collingswood and what they are doing with vacant properties. He said that if we pass the service agreement we should look into what Collingswood is doing. He believes this is something that we should think about.
Berryhill then reported on the Local Board of Health naming Howard Emerson, Lisa Ewing and Carl Ballier as the new officers this year. He reported that the Rabies Clinic will be held on April 29th.
Councilman Berryhill said that John Ellis has suggested two additional sites for Community Garden plots. Berryhill said he has passed the information along to the members of Community Garden.
Lastly, Berryhill said that both Chief Koch and John Ellis brought some issues to his attention about some concerns in the County Park (downed trees and graffiti), County property. Berryhill said that he spoke to someone at the County who appeared to be interested in helping out with this.
Councilman DiRenzo said that he will be starting a Facebook and a Youtube page to update residents. He said he will begin with the budget going through it line by line and will compare these budget lines to others in previous budgets. He said it is his hope that this will give a good review of how we spend our money. He went on to say that he was disturbed to read in New Jersey.com that Haddon Heights is ranked 98th in the state for drug overdoses. We had nine reported cases and seven cases of harassment bullying this year. He said he hopes that these issues can be addressed possibly through the Municipal Alliance.
Councilwoman Lange asked Councilman DiRenzo asked why he hasn’t addressed his concerns about the ranking at the School Board Meeting. Discussion ensued between DiRenzo and Lange. Lange then asked DiRenzo to clarify his statement that he will be setting up a Facebook account regarding Borough matters. Councilman DiRenzo responded that he has researched and found that he is permitted to do this as a Councilman. Lange then mentioned that the Borough has its’ own Facebook page. DiRenzo reiterated that he is going to utilize his own Facebook page.
Councilwoman Lange reported that the McCullough Field lighting project included a 100 hour “burn in” is now completed. She advised Councilmembers that if they receive questions regarding the lights being on during the day to please explain that this was due to the 100 hour “burn” of the new lights. Lange said that training on the electric panel and the app for turning the lights off and on will be held tomorrow. Engineer should then be able to advise as to the date fields will be opened.
Lange then announced that there will be a celebration on McCullough Field on Friday March 3rd from 7 to 8 p.m. She encouraged all to attend the event.
Councilwoman Lange said that she and Superintendent John Ellis are coordinating with Jim Bruno of the HH Youth Athletics Association logistics of the repair of electric panel, the buildings and field preparation at the Barr Complex in preparation for the spring season. She said that opening the bathrooms will likely occur March 1st which eliminates the need for spot-a-pot rentals. It is unlikely that freezing of pipes will occur with the recent warm weather.
Lange went on to report that last Friday’s event Kindness Rocks and Playing Rolls which was held at Paint-a-Treasure on Station Avenue. She said the entire space of Paint-a-Treasure was filled with attendees. She said that the kids had a chance to see the proposed designs for the new Small Explorer’s Playground. They were then asked to draw their own dream playground. Lange said the drawings will be sent over to the Library for display. She thanked Sharon Sayers of Paint-a-Treasure for her hospitality and for the use of her materials.
Councilwoman Lange said that Girl Scout Troop 30751 will be here at the next council meeting to present the history of Hoff Park which is approximately sixty years old.
Spring and summer programs are in progress and we are looking into Golf program. She will be bringing back tennis program.
Councilwoman Lange said that she met with Chris Mrozinski, a representative of the Camden County Bike Trail Committee who has preliminary plans for a bike trail through to Winslow. She said that all towns along the trail have been notified. At some point they will be asking us for a Resolution to approve their plan. There will be no cost to the residents. This will be paid for out of taxes already paid to the County.
She said that she attended the February meeting of the HH Business and Professional Association. She reminded all that Down by the Station Day is a Borough event, not a HH Business and Professional Association event.
Lange reported that the Cervino Field work is ongoing by the HH Baseball Booster Club from the grant they received through the County.
Lastly, she said she attended the Board of Education Meeting and directed all to their website to review the Minutes.
Council President Griffith then asked Councilman DiRenzo asked how he was going about setting up the Facebook/YouTube accounts. DiRenzo responded that he has confirmed it is permissible for him to do this as a Councilman.
Council President Griffith said that Neighbors Night Out Committee is working on several upcoming events. She will report more information at the next Council meeting.
Council President Griffith presented the Police Report for the month of January, a copy is attached to these Minutes.
The HH Police Department applied for a New Jersey Distracted Driver Grant distracted driver. They are awaiting a decision from the New Jersey Division of Highway Traffic Safety.
Reminder, all whenever accumulating snow is forecasted, all ON STREET parking is prohibited until streets have been plowed to allow for the safe passage of vehicular traffic.
She said a new Special Law Enforcement Officer, Class I was hired in January and will be finishing up the Academy in the near future.
She said that residents are reminded to check out the Police Departments’ Facebook page and to make them a “friend.”
BOROUGH ENGINEER’S REPORT:
Steve Bach, 304 White Horse Pike said that he submitted the February, 2017 report. A copy of the report is attached to these minutes.
Steve Bach reported on the Devon Avenue McCullough field lights – he said there will be a meeting tomorrow with the contractor to conduct training for all appropriate individuals. He said he believes that the fields will be open within two weeks.
Councilwoman Lange asked about resident complaints regarding the lights. He said that all need to keep in mind that the lights there were present on the fields previously were much lower. He said that individuals will definitely notice that the field lights are on as they are new and higher. Bach said that we just need to make sure that there is no glare and there is no intrusion of the light into properties.
Bach then said that as Councilman Berryhill reported, the Housing Element and Fair Share Plan will be on the next Council Agenda for Council’s consideration by Mayor and Council for adoption. There will also be a request for recommendation by the Governing Body to the Planning Board to have them undertake a determination of a needs study whether these properties are in need of redevelopment or rehabilitation. This is the former South Jersey Party Supply and the old Window Factory property. This is only to determine whether the properties would be suitable for redevelopment and also for existing property owners to be able to get some enhancements.
Council President Griffith made a motion to bring back Resolution 2017:59. A motion to bring back Resolution 2017:59 from the table was made by Councilwoman Valvardi seconded by Councilwoman Lange. All members were in favor.
Resolution 2017:59 – Resolution Authorizing Mayor to Execute Department of Transportation Agreement ADA, Contract #3 Boroughs of Lindenwold, Clementon, Berlin, Bellmawr, Haddon Heights and Mount Ephraim, Township of Pennsauken and City of Camden, Camden County, NJDOT Job Number 2206289, UECA-6-ADA South Con 3 -154220, UPC Code: 154220, Contract ID No.: 17 14134
Resolution 2017:65 – Resolution Authorizing the Solicitation of Bids for Temporary Labor Services for the Department of Public Works
A motion approving Resolution 2017:65 was made by Councilman Berrryhill, seconded by Councilwoman Lange. All members were in favor.
Resolution 2017:66 – Resolution Awarding a Contract to Independent Animal Care Services, Inc. for the Purpose of Providing Animal Control Services to the Borough of Haddon Heights for a Period of One Year
A motion to adopt Resolution 2017:66 was made by Councilman Berryhill, seconded by Councilwoman Valvardi. Upon a roll call vote, all members voted in favor.
Resolution 2017:67 – Resolution Authorizing the Haddon Heights Soccer Club to Install an Irrigation System at McCullough Field at Devon Avenue
A motion to adopt Resolution 2017:67 was made by Councilwoman Lange, seconded by Councilman Schroeder. Upon a roll call vote, all members voted in favor.
Resolution 2017:68 – A Resolution Authorizing the Haddon Heights Youth Athletics Association to Make Improvements at Barr Complex Located at West Atlantic Avenue
A motion to adopt Resolution 2017:68 was made by Councilwoman Lange, seconded by Councilman Schroeder. Upon a roll call vote, all members voted in favor.
Resolution 2017:69 – Resolution Supporting the Submission of an Application to the Camden County Open Space Farmland, Recreation and Historic Preservation Trust Fund for Enhancements to Barr Baseball/Softball Complex, West Atlantic Avenue by the Haddon Heights Youth Athletics Association
A motion to adopt Resolution 2017:69 was made by Councilwoman Lange, seconded by Councilwoman Valvardi. Upon a roll call vote, all members voted in favor.
Resolution 2017: 70 – Resolution Authorizing Refund for a Rental Fee
A motion to adopt Resolution 2017:70 was made by Councilwoman Lange, seconded by Councilwoman Valvardi. Upon a roll call vote, all members were in favor.
Resolution 2017:71 – Resolution Supporting Haddon Heights Application to Sustainable New Jersey Grant Program
A motion approving Resolution 2017:71 was made by Councilwoman Lange, seconded by Councilman Schroeder. Upon a roll call vote, all members voted in favor.
Resolution 2017:72 – Resolution Appointing Brian S. O’Malley, Esq. as Conflict Public Defender for the Haddon Heights Municipal Court
A motion approving Resolution 2017:72 was made by Councilwoman Lange, seconded by Councilman Schroeder. Upon a roll call vote, all members voted in favor.
Resolution 2017:73 – Resolution Appointing I. Dominic Simeone, Esq. as Conflict Public Defender for the Haddon Heights Municipal Court
A motion approving Resolution 2017:73 was made by Councilwoman Lange, seconded by Councilman Schroeder. Upon a roll call vote, all members voted in favor.
Resolution 2017:74 – Resolution Approving a Bingo License for St. Rose of Lima Parish for the Purpose of Conducting a Designer Bag Bingo – April 1, 2017
A motion approving Resolution 2017:74 was made by Councilwoman Lange, seconded by Councilman Schroeder. Upon a roll call vote, all members voted in favor with the exception of Councilwoman Valvardi who abstained.
Resolution 2017:75 – Resolution Authorizing Bills and Claims for the Second Half of February
A motion to adopt Resolution 2017:75 was made by Councilwoman Valvardi, seconded by Councilwoman Lange. All members present were in favor with the exceptions of Council President Griffith and Councilwoman Valvardi who abstained from the payments to Southern New Jersey Regional Health Benefits Fund and Bollinger Prescription. Councilman Schroeder abstained from payment to Jacqueline Schroeder. Councilman DiRenzo asked about the payment of $400 to Waters McPherson & McNeill, bond counsel. Santosusso said that a bond ordinance was prepared by bond counsel for emergency appropriations for repairs of a sanitary sewer line on Maple Avenue. DiRenzo disagreed that there was an ordinance prepared for this purpose. Solicitor Olizi suggested that we leave this payment off of the bill list until we can speak with our CFO.
Councilwoman Valvardi and Lange accept the amendments set forth by Council for Resolution 2017:75.
Council President Griffith called for Public Comment on anything anyone may wish to address.
Seeing no movement, a motion to close the Public Comment portion of the meeting was made by Councilman Steve Berryhill, seconded by Councilwoman Valvardi. All members were in favor.
ADJOURNMENT OF BUSINESS SESSION:
A motion to adjourn was made by Councilman Berryhill, seconded by Councilman Schroeder. All members were in favor. 8:05 p.m.
Kelly Santosusso, RMC, Borough Clerk