BOROUGH OF HADDON HEIGHTS
Tuesday, February 6, 2018
Governing Body Meeting Minutes
Council President Mrozinski called the meeting to Order at 7:00 p.m. He then read the following statement:
“In accordance with Section 5 of the Open Public Meetings Act, Chapter 231, P.L. 1975, notice of this meeting was posted on the bulletin board designed for that purpose and notice was transmitted to the official newspapers provided by Resolution adopted January 6, 2018.”
Council President Mrozinski asked the Clerk for the roll call.
Under roll call, Councilwomen Griffith, Valvardi and Madden were present as well as Council President Mrozinski and Councilmen Schroeder. Solicitor Howard Long, Borough Clerk Kelly Santosusso and Deputy Clerk Katie Compton were also present. Mayor Merryfield is absent but excused.
Animal Control Services – Borough Clerk Kelly Santosusso
Borough Clerk Santosusso explained that a resolution is on the agenda rescinding Resolution 2018:57 Resolution Awarding A Contract To Available Animal Care Services For The Purpose Of Providing Animal Control Services To The Borough Of Haddon Heights For A Period Of One Year. Santosusso stated that Available Animal Control has since gone out of business. She said Resolution 2018:67 awards a contract to Independent Animal Control who was the next lowest quote and is also the company we have used for the past few years.
Councilman Schreiber asked if the borough looks into companies financial standings that are lower than the bid threshold. Solicitor Howard Long advised that because the cost of these services is below the bid threshold, we only check qualifications and references.
Volunteer Accident Insurance Policy – Borough Clerk Santosusso
Borough Clerk Santosusso said that she would defer to Councilwoman Valvardi the Volunteer Accident Insurance Policy. Valvardi explained that Santosusso provided her with a quote from our Risk Manager for a Volunteer Accident Policy. This quote was solicited due to the appointment of Kathy Lange to Summer Rec Executive Director and the fact that that we have recently had many events in town that require volunteers. She explained that this quote was provided to the CFO Christie Ehret and Solicitor Long and all seemed to be in agreement. Councilman Schroeder asked for Council to confirm that there was not any previous insurance to cover this. Santosusso confirmed that was correct. Councilwoman Madden asked if this coverage is only for borough volunteers. Santosusso responded yes.
Hens in Heights Pilot Program – Councilwoman Griffith
Councilwoman Griffith explained that she met with Meridith and Joel Thorpe about the Hens in Heights Pilot Program for a quick update. She said there are still six (6) licenses available for the two year Pilot. There have not been any major issues and all participants have been complaint. She explained that it has been a great educational program for young children and we would like to continue to see it run smoothly. However, the participants are asking to change the Pilot program from a four (4) hen maximum to an eight (8) hen maximum. The Thorpes’ explained the benefit of going to eight (8) hens is that they wouldn’t have to change the sq. footage or any of the specifics. They advised that four (4) hens are not producing enough eggs to sustain a family. Councilwoman Madden asked if sound or noise are issues. Joel Thorpe advised that there has not been a problem with noise because the current pilot states the coops have to be a certain number of feet from the other homes. Councilman Schroeder said he is ok with an eight (8) hen maximum but he does not want more than that. Mr. Thorpe said we want to make the Pilot as seamless as possible so when it comes time to set an ordinance, it will be an easy transition. All were in agreement
Potential Program to Hire Haddon Heights Youth for Temporary Summer Positions in the Department Of Public Works – Councilman Schreiber
Councilman Schreiber explained that this is an idea that he spoke to John Ellis about. He said that we currently use a temporary labor service. He asked why we should pay $15-$16/hr. when we can get a summer student for minimum wage. Councilwoman Griffith said she has approached this subject at least twice in the past in her role as Director of Public Works and she was shot down both times due to contractual and worker’s compensation restrictions. Solicitor Howard Long said we can address it with our Worker’s Compensation carrier and see if it will affect our rates. Long also mentioned that we do usually get some immunity from liability when we hire an outside carrier. The more concerning issue would be the union contract, which would need to be reviewed. Councilwoman Griffith said it is also an issue because the work will roll over into leaf season (fall). Future discussions will be held.
Sustainable Haddon Heights Electric Vehicle Grant – Councilman Schreiber
Councilman Schreiber reported that Sustainable Haddon Heights submitted the grant application by the deadline of January 31st. He also wanted to see if Council was interested in pursuing another DEP grant opportunity if are unsuccessful in receiving this grant. A future discussion will be held.
NJ Environmental Infrastructure Trust grant application – Councilman Schreiber
Councilman Schreiber said that Bach Associates has completed this grant application and it is ready to be sent in to the NJEIT. The next phase of this grant would be moving forwarded with the engineering contract then formally accepting the grant.
Caucus session concluded at 7:27 p.m.
Council President Mrozinski called the Business Session to order at 7:30 p.m.
PLEDGE OF ALLEGIANCE AND MOMENT OF SILENCE:
Council President Mrozinski asked all to stand for the Pledge of Allegiance and a moment of silence.
PUBLIC COMMENT ON CAUCUS AND AGENDA ITEMS ONLY:
Council President Mrozinski called for Public Comment on Caucus and Agenda items only. Seeing no movement, Council President closed this portion of the meeting. All members were in favor.
APPROVAL OF MINUTES:
Councilman Mrozinski asked for a motion to approve the Minutes of the January 16, 2018 Council meeting.
A motion to approve the minutes was made by Councilwoman Griffith and seconded by Councilman Schreiber. All members were in favor.
Councilwoman Madden reported that she attended a Newly Elected Official Seminar on January 20th sponsored by the New Jersey League of Municipalities. She explained that it was extremely helpful.
Madden informed the public that the Heights In Progress meeting was scheduled for the past Monday but is postponed to next Monday.
Councilwoman Madden explained that she will be attending the Board of Education meeting next week. She explained that there has been a lot of talk in public about moving to grade level schools. She hopes the Board addresses this publicly.
Councilwoman Griffith gave the Barrington EMS report, a copy of which is attached to these minutes.
Councilman Schreiber reported that he also attended the Newly Elected Official seminar. He also attended the Environmental Commission meeting this month and said he is looking forward to working with them this year.
Schreiber said he attended the Sustainable Haddon Heights meeting last night and has been in contact with the chair of the committee to put forth a resolution for Council to support another Sustainable Grant opportunity at the next Council meeting.
Councilwoman Valvardi reported that she, along with the CFO and Councilman Schreiber, will be meeting with Department Heads next Friday to discuss their budget requests for 2018.
Valvardi explained that Haddon Heights Neighbors had meetings on January 17th and January 31st due to low attendance. She said they are looking for volunteers – upcoming events are as follows: March 2nd is a meet and greet at Lunacy Brewery; April 27th is the Murder in the Heights senior project at the Cabin and Community Center from 6-8 p.m.; June 2nd is tentative date for the Soirée En Blanc; another August movie night will be scheduled soon; the September Spaghetti Dinner date will be confirmed in the near future; and the Bonfire is scheduled for October 12th in the Cabin parking lot.
Valvardi said she spoke with Councilman Schroeder and will be speaking with Councilwoman Madden to review the many events that the committee plans.
Valvardi announced that St. Rose of Lima School has signed and turned in their Safe Routes to Schools resolution so they will be a part of the travel plan that is being formulated.
Valvardi also reported that tomorrow, February 7th, is National Girls and Women in Sports Day. It marks the 32nd anniversary of the national observance of this day which recognizes the extraordinary achievements of women and girls and is celebrated in communities among all 50 states.
Councilman Schroeder reported that the 4th of July Committee met on February 5th to review their facts and findings for the possibility of fireworks. At the next council meeting, they will make a presentation at the Caucus Meeting. They will also attend the March 6th Caucus Meeting to discuss and answer any follow up questions that the Council may have.
Schroeder also reported that the Safe Routes to Schools representatives will attend the next caucus meeting as well to give us an update on the program.
Schroeder announced that the next Haddon Heights Business and Professional meeting will be held on February 14th at 6:00 p.m. at the Village Cheese Shop. The Parks and Recreation Committee will meet on February 15th at 7:30 pm in the Conference Room. He said he has met with all representatives from each sport organization in town. Councilman Schroeder will also be meeting with the Borough Clerk, Program Coordinator, past directors and current directors of the Summer Rec Program to finalize the sign ups, layout, and roles they will have.
Schroeder reported that in the month of January 2018, we had 13 Community Center rentals bringing in a revenue of $3,925 and seven (7) Cabin rentals bringing in $1,425. This has brought in over $3,000 in revenue. He also reported that programs has brought in over $13,000 in revenue.
Council President Mrozinski reported that the Economic Development Committee held their first meeting on January 31st. He said it was well attended and many fruitful conversations took place. The next meeting is scheduled for February 28th. By April, the Committee plans to have official recommendations for short and long term goals.
Resolution 2018:59 – Resolution Authorizing a Refund for a Tax Overpayment
A motion to adopt Resolution 2018:59 was made by Councilwoman Griffith and seconded by Councilman Schroeder. Under a roll call vote, all members voted in favor.
Resolution 2018:60 – Resolution Authorizing the Hiring Of a Service Operations Facility Assistant
A motion to adopt Resolution 2018:60 was made by Councilwoman Madden and seconded by Councilwoman Griffith. Under a roll call vote, all members voted in favor.
Resolution 2018:61 – Resolution Authorizing the Payment of Bills and Claims for the First Half of February
A motion to adopt Resolution 2018:61 was made by Councilman Schreiber and seconded by Councilwoman Valvardi. Under a roll call vote, all members voted in favor with the exception of Councilwomen Valvardi and Griffith who abstained from payments to Horizon, Bollinger, VSP, and Southern New Jersey Regional Benefits.
Resolution 2018:62 – Resolution Authorizing the Refund of a Community Center Rental Fee
A motion to adopt Resolution 2018:62 was made by Councilman Schroeder and seconded by Councilman Schreiber. Under a roll call vote, all members voted in favor.
Resolution 2018:63 – Resolution Authorizing the Refund of Various Program Fees
A motion to adopt Resolution 2018:63 was made by Councilwoman Madden and seconded by Councilwoman Griffith. Under a roll call vote, all members voted in favor.
Resolution 2018:64 – Resolution Approving Certified List of Fire Department Volunteers Eligible for Length of Service Awards Program (LOSAP) For the Year 2017
A motion to adopt Resolution 2018:64 was made by Councilwoman Griffith and seconded by Councilwoman Valvardi. Under a roll call vote, all members voted in favor.
Resolution 2018:65 – Resolution Approving Date Change for One-Day Social Affair Permit for St. Rose of Lima For The Purpose Of Conducting a Poker Night – March 17, 2018
A motion to adopt Resolution 2018:65 was made by Councilwoman Madden and seconded by Councilwoman Griffith. All members voted in favor with the exception of Councilwoman Valvardi who abstained.
Resolution 2018:66 – Resolution Amending Resolution 2017:219 Resolution Approving a Raffle License For St. Rose of Lima Parish For The Purpose Of Conducting a Poker Night – March 17, 2018
A motion to adopt Resolution 2018:66 was made by Councilwoman Griffith and seconded by Councilman Schroeder. All members voted in favor with the exception of Councilwoman Valvardi who abstained.
Resolution 2018:67 – Resolution Rescinding Resolution 2018:57 and Awarding a Contract to Independent Animal Care Services, L.L.C. For The Purpose Of Providing Animal Control Services to the Borough Of Haddon Heights for a Period of One Year
A motion to adopt Resolution 2018:67 was made by Councilwoman Valvardi and seconded by Councilman Schroeder. Under a roll call vote, all members voted in favor.
Resolution 2018:68 – Resolution Certifying Compliance With The United States Equal Employment Opportunity Commission’s “Enforcement Guidance on the Consideration of Arrest and Conviction Records in Employment Decisions Under Title VII of the Civil Rights Act of 1964”
A motion to adopt Resolution 2018:68 was made by Councilwoman Griffith and seconded by Councilwoman Valvardi. All members voted in favor.
Resolution 2018:69 – Resolution A Resolution Providing For A Meeting Not Open To The Public In Accordance With The Provisions Of The New Jersey Open Public Meetings Act, N.J.S.A. 10:4-12. 1.) Matter Related To Litigation In The Matter Of Glover Mill v. Borough of Haddon Heights. Discussion is expected to be approximately ½ hr. in duration. Formal action may be taken.
A motion to adopt Resolution 2018:69 was made by Councilwoman Griffith and seconded by Councilman Schreiber. All members voted in favor. Solicitor Howard Long stated that we will also be discussing a professional service matter which is under the same exception that are laid out in the resolution.
Council President Mrozinski called for Public Comment on any topic anyone may wish to address.
Seeing no more movement, a motion to close the Public Comment portion of the meeting was made by Councilwoman Griffith, seconded by Councilwoman Madden. All members were in favor.
Solicitor Long announced that Council will now be adjourning and going into Executive Session at approximately 7:38 and will remain in executive session for about a half hour.
Following Executive Session, a motion to open the meeting was made by Councilwoman Griffith, seconded by Councilwoman Valvardi. All members were in favor.
A motion to adjourn was made by Councilwoman Griffith, seconded by Councilwoman Valvardi. All members present were in favor.
Kelly Santosusso, RMC