BOROUGH OF HADDON HEIGHTS
Tuesday, December 6, 2016
Governing Body Meeting Minutes
Mayor Merryfield called the meeting to Order at 7:00 p.m. and then read the following statement:
“In accordance with Section 5 of the Open Public Meetings Act, Chapter 231, P.L. 1975, notice of this meeting was posted on the bulletin board designed for that purpose and notice was transmitted to the official newspapers provided by Resolution adopted January 2, 2016.”
Mayor Merryfield asked Clerk Santosusso for the roll call.
Under roll call, Council President Kathy Lange and Councilwomen Susan Griffith and Jackie Valvardi were present as well as Councilmen Stephen Berryhill and Rick DiRenzo. Solicitor Albert Olizi, Jr., Borough Clerk Kelly Santosusso and Deputy Borough Clerk Katilyn Compton were also present. Councilman Vince Ceroli was absent.
Mayor Merryfield then announced that Mr. Joe Gentile of Heights in Progress (HIP) was here to address the proposed lighting on Station Avenue. Mr. Gentile said that he had the opportunity to speak with Margaret Westfield who has special knowledge of historic districts having worked for the State of New Jersey Historic Preservation Office. He presented a letter from Ms. Westfield that was sent to the State Historic Preservation Office. Gentile said that PSE&G met with him to discuss the proposed lighting and while they were there, they inspected all of the light poles. Several photos were taken by Westfield Architects which indicated where the proposed lighting would be hung. These were passed around for Council’s review. Olizi said that he now agrees that the proposed lighting should go through our Historic Preservation Commission as well. Gentile said that he would begin with application to the State Historic Preservation Office.
National Joint Powers Alliance
Superintendent John Ellis addressed Council regarding the possibility of the borough joining the National Joint Powers Alliance, a cooperative purchasing group. Ellis said that he visited the NJPA booth at the League of Municipalities in Atlantic City and was impressed with all the members who are part of the Alliance. Discussion ensued with Councilman DiRenzo agreeing that it would be a good idea for the borough to join. This would allow the borough to purchase goods and services at pricing similar to state contract and often better.
Establishing a Trust Fund for Program Fees, N.J.S.A. 40A:4-39, Dedication by Rider amended P.L. 1999, c292 – Council President Lange
Council President Lange said that while attending the League of Municipalities in November, she attended a class in which she learned of a trust fund that could be established for Program Fees. She said that this would eliminate the need for Council approval for payments to instructors for classes and refunds to residents. She provided a sample resolution and explained that many municipalities are handling their Programs in this manner to allow for better efficiencies and eliminate the need for residents or instructors to wait for a council meeting to be paid. Lange also suggested that this would cut down on unnecessary paperwork for our emplolyees. Discussion ensued with all being in agreement with the proposal to establish the trust account.
Results of Solicitation of RFP’s for Professional Services for Calendar Year 2017 – Clerk Santosusso
Santosusso announced that RFP’s were due to the Clerk’s office on November 30th. She said that both she and Katie Compton opened and reviewed each proposal and that a spreadsheet with the results is currently being prepared will be provided to Council once completed.
Caucus Session ended at 7:28 p.m.
Mayor Merryfield called the Business Session to order at 7:35 p.m.
PLEDGE OF ALLEGIANCE AND MOMENT OF SILENCE
Mayor Merryfield asked for a moment of silence asking all to remember the state trooper who was killed in the line of duty last evening. He then led the Pledge of Allegiance.
Mayor Merryfield called for Public Comment on Caucus and Agenda items only.
Seeing no one come forward for comment, a motion to close the Public Comment portion of the meeting was made by Council President Lange, seconded by Councilwoman Griffith. All members were in favor.
APPROVAL OF MINUTES:
Mayor Merryfield asked for a motion to approve the Minutes of the November 14, 2016 Council meeting.
A motion to approve the Minutes of the November 14, 2016 Council meeting was made by Councilwoman Griffith, seconded by Council President Lange.
Councilman Berryhill reported on the Municipal Alliance’s 5K Race raised $2,397.01. The said the numbers were down just a bit this year because the 4th fell on with the long weekend. He then thanked the Municipal Alliance for taking photos with Santa following the Holiday Parade in Borough Hall.
Berryhill moved on to Borough Engineer Steve Bach’s request for him to contact the County regarding the proposed project of repaving, restriping and flashing beacons on Kings Highway. He said he spoke with Sam Martello, Director of the Camden County Public Works, who indicated that the County will not do anything until the terracota piping below the road is replaced; the cost for this is approximately $812,000.00. He added that should the Borough decide to do this in the future, a 30 year, no interest loan can be acquired. He also said that the County will assist us with getting the loan. Councilman DiRenzo said that the cost could rise once they began the project of replacing the piping and said that we need to start budgeting for our aging infrastructure. Mayor Merryfield said that we have been inquiring about the flashing beacons at Hillside and Kings Highway as a separate project due to the real safety issue he has witnessed time and time again. Councilman Berryhill said he will speak with the County again regarding the flashing beacons due to the safety concern. Mayor Merryfield said that he did not think the flashing beacon should have anything to do with the piping.
Councilwoman Griffith reported that the Holiday Parade went well. She thanked the Police and Fire Departments and the Department of Public Works. She then thanked Bruce, Sue and Brianna Koch for taking the photos of Santa and children in Borough Hall following the Parade. She thanked all involved as well as John’s Market for donating juices and Matt Konopka and Anthony’s Restaurant for donating the cookies.
Griffith then reported on the Neighbors Night Out Committee (NNO). She said that NNO has distributed $18,000 in donations over the last year in support of various organizations in town. She said that the Committee is considering changing their name and possibly their logo to better fit the work the Committee is currently doing. They are looking forward to several projects to be completed over the next couple of years. These include signage at CVS as well as doing something for the seniors in town.
Griffith then reported on the Barrington Ambulance for the month of November – 75 calls for service, 50 transports, 1.13 average response time and average on location time was 5.12 seconds.
Mayor Merryfield said that NNO is a great organization and thanked Councilwoman Griffith for all they do. He said that we always ask residents to let us know if they would like to serve on one of our committees and/or commissions. He said he has four people who have recently requested to be on the NNO Committee.
Council President Lange reported that she attended the League of Municipalities in Atlantic City and found it very helpful. She said that she will provide her certificate of attendance to the Clerk’s office. She said that she discussed the streamlining of Program fees and payments.
Lange went on to report that the McCullough field lighting project is well underway; all are welcome to stop by and see the new lighting.
Lange announced that the Parks and Rec meeting was held in November; she said a maintenance list for the venues was completed. She said that no meeting will be held during the month of December by consensus of the Committee.
Lange said that at a previous Council meeting, she discussed the fact that some towns have a permitting system for commercial film making. She said she now has three samples of the permitting procedures from other towns should we decide to pursue this idea here.
Council President said that submitted a donation of $39 to Finance for the Small Explorers Playground. She said she estimates approximately $4,300.00 collected this far.
Lastly, she said the Board of Education has posted their board briefs on their website.
Mayor Merryfield encouraged all to go down to McCullough field to look at the new lighting. He congratulated Council President Lange and the HH Soccer Club on work on the project.
Councilwoman Valvardi had no report.
Councilman DiRenzo stated that since he has no directorships or Committees assigned to him, he has nothing to report.
Introduction of Ordinance 2016:1436 Establishing the Borough Publication Heights Report and Establishing Advertising Rates
Public Hearing and final adoption of Ordinance 2016:1436 will be held Tuesday, December 20, 2016 at 7:30 p.m. in the Municipal building located at 625 Station Avenue, Haddon Heights, New Jersey
A motion to introduce Ordinance 2016:1436 was made by Councilwoman Griffith, seconded by Council President Lange. All members present were in favor.
Resolution 2016:240 – Resolution Authorizing the Mayor to Execute the East Atlantic Avenue Inter-Local
Agreement to Create the East Atlantic Avenue Trail
A motion to adopt Resolution 2016:240 was made by Councilwoman Valvardi, seconded by Council President
Lange. All members present were in favor. Councilman DiRenzo asked for an update on this project. Mayor Merryfield said that this resolution is just a commitment that we are in favor of the extended East Atlantic Avenue Trail.
Resolution 2016:241 – Resolution Adopting the Hazard Mitigation Plan
A motion to adopt Resolution 2016:241 was made by Councilman DiRenzo, seconded by Councilwoman Valvardi. All members present were in favor.
Resolution 2016:242 – Resolution Authorizing the Refund Program Fees
A motion to adopt Resolution 2016:242 was made by Councilwoman Lange, seconded by Councilwoman Griffith. Upon a roll call vote, all members voted yes.
Resolution 2016:243 – Resolution Authorizing Payment of Bills and Claims for First Half of December
A motion to adopt Resolution 2016:243 was made by Council President Lange, seconded by Councilwoman Griffith. Upon a roll call vote, all members present voted yes with the exception of Councilwomen Griffith and Valvardi who both abstained from payments to Horizon Dental and Bollinger.
Resolution 2016:244 – Resolution Accepting Proposal from Penonni Associates, Inc. to Complete Proposed Remedial Investigation Services at the Former Devon Avenue Landfill
A motion to adopt Resolution 2016:244 was made by Council President Lange, seconded by Councilwoman Griffith. Under a roll call vote, all members present were in favor.
Resolution 2016:245 – Resolution Authorizing the Refunds of Tax Overpayments
A motion to adopt Resolution 2016:245 was made by Councilwoman Griffith, seconded by Council President Lange. Under a roll call vote, all members present voted in favor.
Resolution 2016:246 – Resolution Authorizing the Refunds of Tax Overpayments
A motion to adopt Resolution 2016:246 was made by Councilwoman Griffith, seconded by Councilwoman Valvardi. Under a roll call vote, all members present voted in favor.
Resolution 2016:247 – Resolution Authorizing the Refunds of Tax Overpayments
A motion to adopt Resolution 2016:247 was made by Councilwoman Valvardi, seconded by Councilman Berryhill. Under a roll call vote, all members present voted in favor.
Resolution 2016:248 – Resolution Authorizing Networks Plus to Perform Electronic Discovery Services in Connection with the Matter Glover Mill LLC v. the Borough of Haddon Heights
A motion to adopt Resolution 2016:248 was made by Councilwoman Valvardi, seconded by Councilwoman Griffith. Under a roll call vote, all members present voted in favor.
Resolution 2016:249 – A Resolution Providing for a Meeting Not Open to the Public In Accordance with
the Provisions of the New Jersey Open Public Meetings Act, N.J.S.A. 10:4-12 – Employment Matter related to the Program Coordinator position. Formal Action May be Taken.
A motion to adopt Resolution 2016:249 was made by Councilman Berrryhill, seconded by Council President Lange. All members present were in favor.
Doug Dugan, Station Avenue – Mr. Dugan expressed his concern about the labor rates included in the proposal from Penonni and Associates for the remedial investigation services at Devon Avenue. He asked if anyone has reviewed the proposal closely. Olizi responded that Council does not have the expertise to be able to evaluate if the rates were too high. He said that we rely on our professionals to advise Council. He explained that was part of a grant application that was made to the Department of Environmental Protection. Penonni is the firm that we have contracted with for a Licensed Site Remediation Professional (LSRP) for the former landfill at Devon Avenue. Mayor Merryfield said that he is aware that LSRP’s rates are very high. Discussion ensued between Mr. Dugan, the Solicitor and Council President Lange. Solicitor Olizi suggested that if he sees something in the rates that appears to be too high to please advise us in the future and we can check into it.
Seeing no one else come forward, a motion to close the Public Comment portion of the meeting was made by Councilwoman Griffith, seconded by Councilman Berryhill. All members present were in favor.
Mayor Merryfield said that Council would be going into Executive Session and may take formal action.
ADJOURNMENT OF BUSINESS SESSION:
The Business Session was adjourned at 7:55 p.m.
Executive Session was opened to the Public with a motion by Councilman Berryhill, seconded by Councilwoman Griffith. All members present were in favor.
Council went back on the record to consider Resolution 2016:250.
Resolution 2016:250 – Resolution Authorizing the Hiring and Appointment of Julie Yuhaze as Program Coordinator
A motion adopting Resolution 2016:250 was made by Council President Lange, seconded by Councilwoman Griffith. All members present voted in favor.
Kelly Santosusso, RMC, Borough Clerk